Defining and Assigning Career Tracks to Employees

In today’s fast-evolving workplace, managers play a critical role in shaping the growth and development of their teams. One of the most effective ways to support employee growth is by defining and assigning Career Tracks that align both with organisational goals and with employees’ individual aspirations. When done well, this approach boosts engagement, motivation, and long-term retention.

What Are Career Tracks?

Career Tracks provide a structured roadmap for employees to grow within the organisation. They outline the expected skills, competencies, and responsibilities required at each stage of an employee’s progression.

Managers help employees advance by:

• Identifying their strengths and development areas

• Aligning their capabilities with suitable career paths

• Ensuring the employee’s aspirations match business needs

Personalised career tracks are essential for retaining high-potential talent and ensuring employees feel valued and supported.

How to Assign Career Tracks in Keka

Both Managers and Administrators can assign or update career tracks for employees based on their roles, skill sets, and future goals. Follow these steps:

Navigate to the Career Path Section

Go to:

1. Performance

2. Growth

3. Career Path

4. Assign Paths

   

A window will open displaying all employees along with their current career paths.

Assign a New Career Path

To assign a path:

1. Select the employee you want to update.

2. Click Assign / Change Path.

   

3. Choose the appropriate career path from the list.

   

4. Click Save to apply the selection.

   

Modify an Existing Career Path

If an employee already has a career path:

1. Click Change Path in the right-side action column.

2. Select the updated or new career track.

3. Click Save to confirm the change.

   

This ensures that career tracks remain aligned with evolving roles and performance expectations.

Bulk Assign Career Paths Using Excel

To assign or update career tracks for multiple employees at once:

1. Go to Import from Excel in the Assign Paths section.

   

2. Download the Excel template provided.

   

Mandatory fields include:

• Employee Number

• Career Path Department

• Sub-department

• Career Path

(Employee Name and Job Title are optional.)

1. Each employee must be listed in a separate row.

2. If an employee already has a career path and you add a new one in the sheet, their path will be updated automatically.

3. Once the Excel file is completed:

• Upload the file back into the system to apply changes.

This bulk import saves time and ensures consistency across teams.

By defining and assigning clear career tracks, managers can align employee aspirations with organisational needs—creating a motivated, future-ready workforce.

We hope this guide has helped you understand how to set up and manage Career Tracks in Keka. If you need further support, feel free to reach out to our product experts—we’re always happy to assist!