Managing Asset ID Series

Why is it important?

Using an Asset ID Series in Keka helps you:

• Ensure every asset has a unique ID.

• Avoid errors from manual ID assignment.

• Streamline asset tracking for inventory control and reporting.

• Maintain consistency across all assets.

Configuring Asset ID Series

1. Go to Org > Assets > Settings > Asset ID Series.

2. Click + Add Asset ID Series.

   

3. In the Add Asset ID Series window, enter:

   • Series Title (e.g., Laptop Series, Desktop Series)

   • Description (optional) for clarity.

4. Define the ID format:

   • Prefix – e.g., LAP-

   • Number of Digits – choose the digit length (e.g., 4 → 0001).

   • Suffix – optional text at the end (e.g., -TP).

5. Set the Next Number:

   • Defines the starting point of the series.

   • Example: Enter 1001 → First asset will be LAP-1001, followed by LAP-1002.

6. Use the Enable Series toggle:

   • Active → Available when adding assets.

   • Inactive → Hidden from the Asset ID Series dropdown.

7. Click Save to create the series.

   

Once saved, you can edit the Asset ID Series from the Asset ID Series page.