Ability to Delay Candidate Archive Email

Introduction

You can now delay sending archive emails to candidates when rejecting them in Keka Hire. This feature gives recruiters more control over candidate communication and helps maintain a thoughtful, professional hiring experience.

With this update, you can:

• Choose whether or not to notify the candidate.

• Delay the email delivery to a preferred time.

• Preview and edit the email content before it’s sent.

Archive a Candidate with Email Delay

1. Go to the candidate you wish to archive.

2. Click Archive.
   
   

3. Choose whether to notify the candidate:

   • Yes: The system will prompt delay and email options.

   • No: The candidate won't receive any notification.

4. If notifying:

   • Select when to send the archive email. Available delay options:

     • Now

     • Next 2 hours

     • Next 8 hours

     • Next 24 hours

     • Next 48 hours

   • Review and edit the email content as needed before confirming.
     
     
     

Options & Variants

You can adjust your email timing based on what works best for your process or brand tone.

Notes & Tips

Tip: Delaying rejection emails can present your company as more thoughtful and professional, especially if a candidate has just completed an interview or assessment.

Note: You can use this delay to reassess candidates before finalizing a decision, reducing the risk of hasty rejections.

Important: Avoid sending rejection emails outside business hours—use the delay feature to time messages appropriately.

Next Steps

Try this feature in your next hiring cycle to improve candidate experience and maintain a professional brand image.

Need help? Reach out to your Keka Hire Admin or visit our Help Center.