Overview

The Multiple Shifts feature allows employees to be assigned up to three non-overlapping shifts within a single day. Attendance, payroll calculations, overtime, and shift-level tracking are managed separately for each shift.

Enable Multiple Shifts for an Employee

1. Navigate to the employee's profile.
2. Go to Job > Employee Time.
3. Open the employee's shift settings.
4. Enable Employee can work in multiple shifts.
5. Click Update.

Once enabled, all future shift allocations must be managed through the Multiple Shift Board.

Assign Multiple Shifts

1. Navigate to the Shift Board.
2. Select an employee.
3. Choose the required date.
4. Click Add Shift.
5. Enter Shift timing
6. Save the shift.

Repeat the process to add additional shifts for the same day.

Important Notes

• Maximum of 3 shifts can be assigned per day.
• Overlapping shifts are not allowed.
• Shift Board Managers may assign any available job code.

Clock In and Clock Out

When multiple shifts are assigned:

1. Employees must select the appropriate shift while clocking in.
2. A separate clock-in and clock-out is required for every shift.
3. Attendance is recorded independently for each shift.

Note: Keka currently allows only Web and Mobile Clock-in for multiple shifts

Request a Shift Change

Employees can request changes to scheduled shifts.

1. Open the shift change request page.
2. Select an existing shift.
3. Add the proposed shift timing.
4. Submit the request.

The shift is updated only after approval.

Overtime Calculation

Administrators can configure overtime policies to calculate overtime:

Penalisation Policies

Penalisation rules can be configured to apply:

• To specific shifts
• Across all shifts in a day

This enables accurate handling of late arrivals, early departures, and grace period calculations.

Limitations

• Clock-in and clock-out are mandatory for each shift.
• Missing punches must be corrected using Attendance Adjustment Requests (Add Logs).
• A maximum of three shifts can be assigned per day.
• Overlapping shifts are not supported.