Can You Assign a Holiday for a Specific Employee in Keka?

Overview

Who can access this feature?

• HR Admins
• Users with permissions to:
  • Configure Holiday Calendars
  • Manage Employee Profiles
  • Update Attendance or Leave

Why this limitation exists

• Maintain consistency in organisational holiday policies
• Avoid conflicts in attendance, payroll, and compliance calculations

• Holidays cannot be overridden at an individual employee level
• Changes must be managed via calendar assignment or alternative methods

Available Workarounds

Option 1: Assign a Different Holiday Calendar

Steps:

1. Go to Settings > Time & Attendance > Holidays
2. Click on Add Holiday Calendar
3. Create a new calendar:
   • Add or remove the required holiday date
4. Save the calendar
5. Navigate to Employee Profile
6. Edit Job/Organisation Details
7. Assign the newly created Holiday Calendar

When to use:

• Employee belongs to a different region/location
• Long-term or recurring difference in holidays

Option 2: Apply Leave Instead of Holiday

Steps:

1. Go to Leave > Apply Leave
2. Select the employee
3. Choose the specific date
4. Apply leave under the appropriate leave type
   • (e.g., Casual Leave, Special Leave)

When to use:

• One-off cases
• Special approvals or exceptions

Option 3: Adjust Attendance Manually

Steps:

1. Go to Attendance > Daily Logs / Attendance Dashboard
2. Select the employee
3. Edit attendance for the specific date
4. Mark appropriately (Present/Off/Override)

When to use:

• Only attendance needs correction
• Payroll impact needs adjustment without changing holiday

Important Notes

• ❌ Holidays cannot be edited or assigned directly for individual employees
• ✅ Changes must be made via holiday calendars or alternative workflows
• ⚠️ Assigning a new holiday calendar may impact:
  • Future holidays
  • Attendance tracking
  • Payroll calculations
• ⚠️ Use leave or attendance adjustments for temporary or one-off cases

Example Scenario

• For a one-time case → Apply leave
• For recurring differences → Assign a separate holiday calendar