How to Manage Skills in Your Keka Profile?

Your Skills Profile in Keka allows you to maintain an up-to-date record of your professional skills, proficiency ratings, certifications, and experience. Keeping your profile updated helps showcase your expertise, support career development conversations, and improve visibility into your strengths across the organization.

This article explains how to view, assign, update, and manage skills in the new My Skills experience.

Note: The video will be updated shortly with the new UI. Meanwhile, refer to this article for the latest skills management experience. 

Access Your Skills Profile

1. Navigate to Me.
2. Click Performance.
3. Select Skills.
4. You will be redirected to My Skills section.

The My Skills page displays your complete skill profile.

Understanding the My Skills Dashboard

At the top of the page, you can view a summary of your skills profile.

Total Skills

Displays the total number of skills assigned to your profile.

Total Category Count

Shows the number of skill categories represented across your skills.

Average Rating

Displays your average proficiency rating across all assigned skills.

Pending Requests

Shows the number of skill updates awaiting approval.

Click View Requests to track the status of submitted skill update requests.

Search and Filter Skills

Use the available filters to quickly find relevant skills.

Category

Filter skills based on skill categories.

Rating

Filter skills based on proficiency levels.

Approval Status

Filter skills based on approval state.

Search

Search for a specific skill using keywords.

Note: Skills displayed in your profile are sourced from the organizational Skills Repository and may be grouped based on the hierarchy configured by your organization.

Understanding the Skills Repository

The Skills module now uses a centralized Skills Repository to manage organizational skills.

All skills available for assignment are maintained within the repository and organized using a structured hierarchy. Depending on your organization's setup, skills may be grouped under levels such as:

• Domain
• Category
• Subcategory
• Practice Area

This structured approach helps you:

• Find relevant skills more easily.
• Select skills from a standardized repository.
• Avoid duplicate or inconsistent skill entries.
• Maintain an accurate and organized skills profile.

When assigning a skill, you can view the associated category and select skills from the repository rather than creating skills manually. 

You can also create a new skill if it is not available in the repository (subject to permissions).

The repository ensures that all assigned skills follow a standardized organizational framework.

Note: The skills available in the repository are managed by your organization and may vary depending on the configured hierarchy structure.

Assign Skills to Your Profile

You can assign new skills to your profile directly from your organization's Skills Repository. Repository skills are organized using a structured hierarchy, making it easier to locate and select relevant skills.

To assign skills:

1. Navigate to Performance and click on Skills. 
2. Under Skills, go to My Skills.
3. Click +Assign skills.

The skill assignment workflow consists of two steps.

Select Skills

In the Select Skills screen, you can:

1. Search for skills using the search bar.
2. Filter skills by category.
3. Select one or more skills from the repository.
4. View the category associated with each skill.
5. Use Select All to select multiple skills.

If the required skill is not available, click Create New Skill.

After selecting the required skills, click Continue.

Step 2: Add Skill Details

After selecting skills, the Add Details page opens.

For each selected skill, enter:

• Experience in years
• Proficiency Rating
• Certifications (optional)

To upload a certificate:

1. Click Add Certificate.
2. Enter the required certificate details.
3. Upload supporting documents if applicable.

Review the information and click Assign Skills.

The selected skills will be added to your profile.

Depending on your organization's settings, the assigned skill may require approval before it becomes active.

Manage Individual Skills

You can update a specific skill directly from the skills list.

Edit Skill Details

1. Locate the skill you want to edit.
2. Click the Edit icon in the Actions column.

1. Update: 
   • Experience
   • Rating
   • Certifications
2. Click Save Details.

The updates will either be applied immediately or routed for approval, depending on your organization's configuration.

Unassign a Skill

You can remove skills that are no longer relevant from your profile.

1. Locate the skill.
2. Click the More Actions (three-dot menu).
3. Select Unassign skill.

1. Review the confirmation message.
2. Click Confirm.

Important: Unassigning a skill permanently removes all associated information, including ratings, certifications, experience records, and related data for that skill.

Update Skills in Bulk

If you need to update multiple skills simultaneously, use the bulk update option.

1. Navigate to Performance and click on Skills 
2. Under Skills, go to My Skills.
3. Click Update Skills.

The Update Skill Details page displays all assigned skills.

For each skill, you can update:

• Experience
• Rating
• Certifications

Once all changes have been made:

1. Review the information.
2. Click Save details.

This helps keep your entire skills profile up to date from a single screen.

Manage Skill Requests

If your organization uses an approval workflow, all submitted skill updates can be tracked under Skill Requests.

To access your request history:

1. Navigate to My Skills.
2. Click View requests under the Pending Requests section.

The Skill Requests window includes two tabs.

Pending Requests

The Pending requests page displays:

• Skills awaiting approval
• Approver name under Waiting On
• Request date
• Available actions

You can monitor the status of submitted requests until they are reviewed.

Edit a Pending request

If a submitted request has not yet been approved or rejected, you can update the request before it is processed.

To edit a request:

1. Navigate to View requests and go to Pending requests tab.
2. Locate the request you want to modify.
3. Click Edit request.

The Editing a Skill Update Request page displays all skills included in the request.

You can:

• Update skill ratings.
• Modify the request comment.
• Review the current rating and proposed rating.

After making the required changes:

1. Click Update.

1. The modified request is resubmitted for approval.

This allows you to correct or refine submitted skill updates without creating a new request.

Cancel a Pending request

If a submitted request is no longer required, you can cancel it before approval.

To cancel a request:

1. Navigate to View requests and go to Pending requests.
2. Click the More Actions (three-dot menu).
3. Select Cancel request.

1. Review the confirmation message.
2. Click Confirm.

The request is removed from the approval queue and will no longer be processed.

Note: Only requests that are still awaiting approval can be cancelled. Approved or rejected requests cannot be modified or cancelled.

View Past requests

The Past requests tab provides a complete history of previously processed skill requests.

For each request, you can view:

• Skills updated
• Submitted comment
• Request date
• Approval status
• Rejection notes (if applicable)

This helps track all historical skill changes made to your profile.

Understanding Skill Approval Workflows

Some organizations require approval before skill updates are reflected in employee profiles.

When submitting a skill change:

• You may be prompted to provide a comment.
• The request is sent to the approver.
• The request appears under Pending Requests.
• Once approved, the changes are reflected in your profile.

If rejected, the rejection reason will be visible under Past Requests.

Notes & Best Practices

• Keep your skills profile updated regularly.
• Add newly acquired skills as soon as possible.
• Maintain accurate experience levels.
• Upload certifications whenever available.
• Use realistic proficiency ratings that reflect your current expertise.
• Review pending requests periodically.
• Remove outdated skills that are no longer relevant to your role.

Tip: Your skills profile helps managers understand your strengths and identify opportunities for projects, career growth, and learning initiatives.

Important: If your organization uses approvals, provide meaningful comments while submitting skill updates to help approvers review requests faster.

Frequently Asked Questions

Conclusion

The revamped My Skills experience provides a centralized place to manage your skills, ratings, certifications, and experience. With enhanced filtering, skill assignment workflows, bulk updates, and request tracking, you can maintain an accurate and up-to-date skills profile that supports your professional growth and visibility within the organization.