How to use 'Sub Reason' for 'Other' in backfill requisitions?

Introduction

Keka Hire now includes a Sub Reason field when you select Other as the backfill reason in a requisition. This enhancement allows recruiters and HR teams to provide more specific context behind a hiring need—improving visibility, reporting accuracy, and audit clarity.

Previously, choosing “Other” gave limited insight into why a role was being refilled. Now, you can capture details such as internal transfers, restructuring, or contract completion.

Sub Reason Field for Backfill

1. Go to the Org tab from the main menu.

2. Navigate to Hiring → All Requisitions.

3. Create a new requisition or Edit an existing one.
   
   

4. In the Backfill Reason dropdown, select Other.

5. A new field labeled Sub Reason will appear automatically.

6. Enter a specific explanation (e.g., department restructuring, internal transfer, contractual lapse).

7. Complete and Submit the requisition as usual.
   
   

Important: The Sub Reason field is mandatory when “Other” is selected in the Backfill Reason dropdown.

Next Steps

Use this feature to capture more structured data in your hiring process. For help with requisition setup or approval workflows, explore our other Keka Hire articles or Contact Support.