Employee Self-Service Document Generation

Reduce HR workload while eliminating cross-country document visibility confusion.

Employees can now generate routine documents such as salary certificates, NOCs, and experience letters directly from their profile. With this update, admins can also restrict document type visibility based on the employee’s country (work location), ensuring employees only see documents relevant to their geography.

In multi-country organisations, employees may see document types that are relevant only to another country (for example, Form 16 visible to non-India employees). This creates unnecessary confusion within Employee Documents.

With this enhancement, admins can control document type visibility based on an employee’s country (work location). Employees will now see only the document types applicable to their geography.

Optional approvals can be enabled for document generation, and employees can track request status end to end.

Who Can Configure

Users with Manage document definitions permission.

Where to Configure

Org → Documents → Employee Documents → Settings → Document Type → Edit Document Type

In the Manage Document Type pop-up (above the Form fields section), you will see:

• Allow access to employees based on country (work location)
• Country selection dropdown (multi-select)

When This Setting Appears

This configuration is visible only if your organisation has two or more countries mapped under Work Locations.

• If the organisation operates in only one country, the setting will not appear.
• The dropdown lists all countries mapped in Work Locations.
• Even if a country has no employees mapped, it will still appear in the dropdown.

Default Configuration (Mandatory)

This is a required configuration.

For all existing and new document types, the default setting is:

Give access to employees of all countries (Enabled).

There is no disruption at the time of release.

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