Worker Type & Employment Period Validations

Keka now includes enhanced validations for Worker Type and Employment Periods, ensuring consistent payroll and employment history data while reducing errors

Key Updates

Worker Type Changes

• Changes blocked if payroll has already been processed.

• New worker type effective dates cannot overlap with existing employment periods.

• Corrections allowed only when payroll has not run.

• Special cases:

  • Contingent → Contingent or Contractor → Permanent changes create a new employment period automatically.

Employment Periods

• Employee history for the last 2 years migrated to the employment periods framework.

• Rejoining employees validated to prevent overlaps with previous exit dates.

• Rejoin wizard renamed: “Rejoin exited employee – <Employee Name>.”

Legal Entity Updates

• Changes restricted after payroll; rollbacks handled separately.

• Multiple updates before payroll are tracked to maintain historical records.

Imports & Bulk Updates

• Effective date validations now applied during imports and bulk updates.

• Overlaps, backdated changes, and payroll-processed periods are flagged or blocked.

• Worker type corrections blocked if payroll is processed.

UI / Admin Alerts

• Call-outs and warnings appear when changes may override historical data.

• Admin guidance ensures employment history remains correct before payroll or HR actions.

Benefits

• Prevents inconsistencies in payroll and employment history.

• Reduces errors for worker type and legal entity changes.

• Ensures compliance with audit and reporting requirements.

Admin Tips

• Review warnings before making changes.

• Avoid overlapping periods when updating worker type or legal entity.

• Use manual corrections for historical gaps.

• Ensure payroll alignment before modifying processed periods.

Meta: Enhanced validations for worker type, employment periods, and legal entity changes improve payroll accuracy and maintain correct employment history.