Introducing Employee Bank Verification in Keka

Introduction

The Employee Bank Verification feature in Keka helps ensure the accuracy of employee bank details before processing salary payments. Using a small test deposit of ₹1 (known as penny drop verification), the system confirms whether an employee’s bank account details are valid. This proactive check minimizes salary transfer failures, saves time, and maintains a smooth payroll process.

Pricing and availability

This feature is available as an add-on, costing ₹5 per verification. Charges are automatically deducted from your Keka credits.

Verify an individual employee’s bank details

1. Go to the Search bar and find the employee.
2. Open the employee’s Profile.
3. Navigate to the Finances tab and click Summary. 
   
   
    
4. Under Payment Information, click the three-dot action menu (⋯) and select Initiate Verification.
5. Confirm the verification when prompted.
   
   

Verify bank details in bulk

1. From the left navigation, go to Payroll → Payroll Admin → Payroll Operations.
   
   
    
2. Open Payroll Status, Tax Regime & Financial Details.
3. Select the Employee’s Payment Details and Bank Verification operation.
   
   
4. Choose the relevant paygroup (if multiple exist).
5. Select employees to verify and click Initiate Verification.
6. Use filters for Bank Verification Status or Payment Mode to narrow down employees.
7. Confirm the initiation in the popup.
   
   

After initiating, check the Bank Verification Status column:

• Verified – Account verified successfully. A red exclamation mark indicates a name mismatch.
  
   
• Verification Failed – Click the icon to view the reason for failure.
  
   
• Verification Processing – Verification in progress.
  
• Not Initiated – Verification not yet started.
  
  

Re-verification requirements

• If bank details (bank name, account number, IFSC code) change, the verification status resets to Not Initiated.
• Name changes do not require re-verification unless resolving a previous mismatch.
• If payment mode changes from Bank to Cash/Cheque and back again, re-verification is only needed if new bank details are added.
  
  

Verification via Manage Payment section

1. If bank verifications are pending during payroll processing, you’ll see a warning in the Manage Payment section. 
2. Click Verify Now to go directly to the Payroll Admin section to complete verification.