How to override ESI contribution

Circumstances that necessitate ESI overrides

Regulatory compliance is one of the common reasons for ESI (Employees State Insurance) overrides. For instance, since the rates of the ESI contribution are based on the wages paid, any changes in the wages will demand an update of the ESI amount. There could be several other factors too that necessitate ESI overrides. In order to provide electronic evidence during litigation or investigations, ESI overrides might become a legal necessity. ESI integrity checks, internal organizational investigations, emergency situations like a security breach, etc. are all circumstances that could demand ESI overrides. 

This document demonstrates how you can override the ESI contribution of a single employee or that of a group of employees in bulk on the Keka portal.

Override ESI Contribution for a Single Employee

1. Go to Payroll → Payroll Admin → Operations.

2. Under Overrides (Salary Components/Contributions/TDS), click on ESI (Employees' State Insurance) Deduction Override.

   

3. On the ESI Deduction Override window, select the Pay Group and Financial Year.

4. Click + Add Employee.

   

5. Use the search bar to find and select the employee.

6. In the Update ESI Employee Override window:

   • Choose the Override Range (From/To Month).

   • Enter the Employee/Employer Override Amount per Month.

   • Add a Comment describing the override.

7. Click Save.

   

Override ESI Contribution in Bulk

1. Go to Payroll → Payroll Admin → Operations.

2. Under Overrides (Salary Components/Contributions/TDS), click on ESI Deduction Override.

3. Select the Pay Group and Financial Year.

4. Click Import ESI Overrides.

   

5. On the next window, click Download Excel Template.

   

6. Fill in the required details in the Excel sheet.

   • Columns marked in red are mandatory.

7. Save the updated file.

8. Go back to the Import ESI Overrides window and click Upload Excel File.

9. Proceed to Match Columns and Preview Data to complete the import.