What is 'Parallel' and 'Sequential' review and how can we set them up in Keka?

When conducting performance reviews in Keka, you can control the sequence in which different reviewers (Self, Manager, Peer, etc.) submit their feedback. This is managed through the Form Filling Order, which defines whether reviewers complete the form in a set order or simultaneously.

Keka offers three options for configuring the review form submission order:

• Parallel

• Sequential

• Custom (optional advanced setup, not covered here)

In this article, we’ll focus on the two most commonly used options: Sequential and Parallel reviews, along with the steps to configure them.

What is Sequential Review?

In a Sequential Review:

1. Reviewers complete the form one after the other, in a specified order.

2. Each reviewer has their own designated time window.

3. The next reviewer can only start after the previous one has submitted their feedback or the time window ends.

This ensures that the review process follows a clear sequence. For example, the order could be: Self → Manager.

Example:

1. Self-review is completed from May 15–21.

2. Once completed (or skipped), the Manager can begin their review from May 22–28.

What is Parallel Review?

In a Parallel Review:

1. All reviewers have simultaneous access to the review form.

2. Reviewers can submit their feedback independently within the same time frame.

This setup speeds up the review process by avoiding delays that occur when reviewers are dependent on each other.

Example:

1. Both Self and Manager reviews can be completed during the same period, e.g., May 15–21.

Steps to Configure Sequential and Parallel Reviews in Keka

1. Go to the Performance module.

2. Click on the Reviews tab.

3. Select the Review Cycles section.

4. Choose an active review cycle or create a new one by clicking on +Create Review Cycle.

   

For Sequential Review:

1. In the Timelines section, click Change next to “Review form submission by all reviewers”.

   

2. In the side panel, choose Sequential.

3. Define:

   • Order of Reviewers (e.g., Self → Manager)

   • Duration for each reviewer (e.g., 5 days per reviewer)

4. (Optional) Enable the checkbox: “Move to next reviewer if form is not submitted by due date”.

5. Click Save to finalise the setup.

   

For Parallel Review:

1. In the Timelines step, choose Parallel as the form filling order.

2. Set the duration for all reviewers (e.g., 5 days).

3. Enable the checkbox: “Move to next stage if form is not submitted by due date”.

4. Click Save to apply the changes.

   

Notes & Tips

Tip: Sequential Reviews are useful when you need to control the flow of feedback, ensuring one reviewer completes their input before the next begins.
Tip: Parallel Reviews are faster and more flexible, as all reviewers can provide feedback at the same time.

Important: Ensure you review the timeline settings carefully, as changes can affect the review process flow for all participants.

Next Steps

If you need further help with setting up review cycles or configuring sequential and parallel reviews:

• Explore more articles in the Performance Reviews section.

• Or fill out this form for personalised assistance.