US PAYROLL: Compliance-Ready Pay Stubs with Time-Off Balances

Pay stubs for US employees now include a dedicated Time-Off Balances section, improving transparency and helping meet compliance expectations across multiple states.

What’s New

• Added a Time-Off section in pay stubs
• Displays leave details for each applicable leave type:
  • Accrued (within pay period)
  • Used (approved during pay period)
  • Available Balance (as of pay date)

How It Works

• For every leave type assigned to an employee:
  • Values are calculated and displayed directly in the pay stub
• Units are clearly shown (e.g., hours)
• Special cases handled:
  • Zero balances are displayed
  • Negative balances shown if allowed by policy
  • Unlimited leave displayed as “Unlimited”
• Section is hidden if no leave types are assigned

Key Highlights

• Improves compliance readiness by surfacing leave balances directly in pay stubs
• Eliminates the need for employees to log into the system to check balances
• Aligns with industry standards for US payroll providers
• Enabled by default for US payroll entities (with optional configuration control)

Why This Matters

Many US states require leave balances—especially sick leave—to be accessible to employees via pay stubs or written statements. This update ensures better compliance while providing employees with clear, real-time visibility into their time-off balances.
 

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