If an employee changes their PAN or Aadhaar, how does it affect tax filings already generated in Keka?

Both PAN and Aadhaar are critical for payroll compliance, tax filings, and statutory reports. Changes to either do not retroactively update filings already submitted. Here's how each affects your records:

PAN Change:

• If the PAN is updated after quarterly TDS returns or Form 16 are already generated, those returns remain tied to the old PAN

• The new PAN will apply only to future payrolls and filings (from the date of update)

• If required by law, admins must manually revise the return on the TRACES portal

Aadhaar Change:

• Aadhaar is used for KYC, PF/ESIC, and UAN linkage

• Updating Aadhaar in Keka updates internal records and future PF/ESIC filings

• Any previous filings made using the old Aadhaar remain unchanged

• No retroactive corrections are applied in Keka for past filings

Important Notes:

• Corrections to past filings (if necessary) must be done manually on relevant government portals (TRACES, EPFO, etc.)

• Ensure that updated identifiers are also reflected in linked systems (e.g., UAN, IT portal) to avoid discrepancies