How to roll back the payroll of some employees or of an entire pay group

While processing payroll each month, errors can occur — such as incorrect LOP adjustments, ad hoc payments, deductions, or statutory overrides.
Keka allows you to roll back the payroll to make these corrections. However, there are limitations when rolling back payrolls for either the entire organization or specific employees.

Steps to Roll Back Payroll

1. Go to Payroll → Run Payroll.

2. Select the relevant Pay Group (if multiple exist).

3. Choose the Payroll Month you want to roll back.

4. In the Run Payroll section, click on the Three Dots (⋮) menu.

5. From the dropdown, select Rollback Payroll

   

6. Choose one of the following options:

   • All employees in this month, or

   • Only selected employees in this month

7. Click Confirm.

   

If You Choose Only Selected Employees

1. You’ll be redirected to the Rollback Payroll window.

2. Click Click Here to search and select employees whose payroll you want to roll back.

3. Once selected, click Rollback to confirm.

   

If You Choose All Employees in This Month

1. You’ll be taken to the Confirm Rollback screen.

2. Enter a Reason for Rollback.

3. Type CONFIRM in the text box.

   

4. Click Rollback Finalization to complete the process.

Once rolled back, this action cannot be undone. All associated documents (bank transfer statements, salary slips, etc.) will be cleared and regenerated only after re-finalizing payroll.

Effects of a Full Payroll Rollback

Rolling back payroll for the entire pay group triggers system-wide recalculations:

• IT declarations will be re-applied, affecting TDS values.

• Salary revisions made after payroll finalization will take effect and may generate arrears.

• PF overrides will be applied from the current month.

• Financial information changes will reflect in the rolled-back month.

Important Notes

• Rolling back payroll for a single employee will not allow you to override statutory amounts for that month.

• Always verify the data before rolling back as this action is irreversible.