How to reverse previous month's LOP for an employee

When an employee misses work without applying for leave, it is recorded as Loss of Pay (LOP), and they are not paid for the day. However, there may be instances where an employee has indeed come to work, but the attendance system has failed to register their attendance due to manual or technical issues. In such cases too, the system records an LOP, and the salary for the day is deducted. To rectify this, the employer needs to reimburse or reverse the LOP deduction, resulting in what's called an LOP Reversal. 

Steps to Reverse LOP of the Previous Month

1. Go to Payroll → Run Payroll.

2. Select the current payroll month (where payroll is not yet finalized).

3. Under Run Payroll, select Leave, Attendance, and Daily Wages.

   

4. In the Leave, Attendance, and Daily Wages window, click Save and Continue until you reach the LOP Reversal section.

5. In this section, you can either:

   • Add individual employees, or

   • Import data in bulk using Excel.

     

Option 1: Add Employees Individually

1. Click + Add Employees.

2. Search and select the employees who had LOP days in the previous month.

3. Choose the LOP Month, enter the LOP Reversal Days, and add a Comment.

4. Click Save and Continue.

   

Option 2: Import LOP Reversals in Bulk

1. Click Import LOP Reversal.

   

2. On the next window, click Download Excel Template — it will list all employees with LOPs from previous months.

   

3. In the Excel file, fill in the LOP Month, LOP Reversal Days, and Comments, then save the file.

4. Go back to Keka and Upload Excel File.

5. Follow the steps to Match Columns and Preview Data, then complete the import.

Important Notes

• You can reverse LOPs from up to 3 previous months.

• LOP reversal won’t work if the previous month’s LOPs were not processed through Keka and were imported manually later.

• Once reversed, the LOP payment will be added to the employee’s current payroll.