Document Parser for Identity Docs- Individual Uploads

Introducing the Document Parser, an OCR-based add-on in Keka that automates data extraction from employee identity documents. It reduces manual effort, minimizes errors, and speeds up onboarding. Currently, it supports English (Arabic coming soon!) and is available in India, the US, UAE, Saudi Arabia, Qatar, Oman, Kuwait, and Bahrain.

The Document Parser is an OCR-powered tool that automatically reads and extracts structured data from employee identity documents. It helps HR teams eliminate repetitive data entry, reduce manual errors, and save time—particularly during preboarding and onboarding. This ensures profile updates are faster and HR can focus on strategic tasks rather than manual data entry.

Individual Uploads

The Document Parser is integrated into seven core document upload flows, allowing both candidates and HR/Admins to upload identity documents efficiently.

Employee Profile

Documents can be uploaded by the candidate themselves or by HR/Admin on their behalf. To upload identity documents:

Navigation:
Employee Profile > Documents > Identity Docs 

 

Preboarding Tasks

HR/Admin Upload:
To upload documents on behalf of a candidate:
Org > Onboarding > Preboarding > All Candidates > (Select candidate with Verify status) > Three dots > Upload on Behalf

Candidate Upload:
Candidates can upload documents themselves via the Candidate Experience Portal, under their Inbox.

Onboarding Tasks

HR/Admin Upload:
To upload documents on behalf of an employee during onboarding:
Org > Onboarding > Onboarding Tasks > Click on employee name (Profile opens)

Employee Upload:
Employees can upload their own documents through their Inbox.

6.  Candidate Profile 

HR/Admin can upload documents on behalf of a candidate directly from the candidate profile:
Org > Preboarding > Candidate Profile > Tasks > Three dots > Update on Behalf