Configuring payslip, full and final and other important pay group settings

Introduction

Once you’ve set up salary components, structures, and filing details for your pay groups, you can fine-tune additional settings like payslip preferences, full and final configurations, and other pay group-specific rules.

This guide covers how to customize payslips, apply password protection, and configure other optional settings in Keka.

Navigate to Pay Group Settings

1. Click Payroll from the left navigation panel.

2. Select the Settings tab.

3. Under the Pay Groups section, find the pay group you want to configure.

4. Click the Configure icon next to it.
   
   

5. Navigate to the Other Settings tab.

Access Payslip Settings

1. From the Other Settings tab, go to Pay Slip Settings.

2. Click the edit (pencil) icon next to Update Settings.
   
   

3. A pop-up will appear with all payslip customization options.

Payslip Configuration Options

General Payslip Settings

Toggle the following options to control what appears on employee payslips:

• Append Tax Calculation Summary: Adds a breakdown of how the tax was calculated.

• Include Additional Salary Column:

  • Show Year-To-Date (YTD) totals, or

  • Display the Actual Gross amount per component based on salary structure.

• Exclude N/A Payslip Fields: Hides fields that don’t apply or have no values.

• Include Loan Details: Adds EMI deductions and outstanding loan amounts.

• Include Leave Summary: Displays remaining leave balances per leave type.

• Include Arrear Breakup: Shows arrears paid for prior periods.

• Display Payslip for Imported Salaries:

  • Lets employees view payslips generated from imported salary data.

  • (Admins can always view these by default.)

Payslip Password Protection

• Toggle password protection for downloaded payslips.

• If enabled, the employee’s PAN (in uppercase) is used as the password.

Important: Inform employees about the password format so they can access their payslips smoothly.

Customize Payslip Format

Choose Payslip Structure

You can choose between two layout formats:

1. Earnings, Contributions, and Deductions (3 sections):

   • Earnings: All pay components

   • Contributions: Statutory contributions

   • Deductions: Taxes and other withholdings

2. Earnings and Deductions (2 sections):

   • Contributions and deductions are merged into one section
     
     
     

Customize Payslip Fields

Drag and drop fields to include on the payslip:

• Fields available are listed on the left panel.

• Drag selected fields to the right panel to include them in the payslip.

• Rearrange to set the order of appearance.
  
  

Notes & Tips

Tip: Payslip customizations apply from the next payroll cycle. Plan your updates accordingly.

Important: If using password protection, remind employees that their PAN in uppercase is the password to open the payslip.