Google Calendar integration with 1:1 meetings

Overview

Keka’s integration with Google Calendar helps streamline scheduling for 1:1 meetings by automatically syncing participant calendars. This integration eliminates double-booking, improves visibility into availability, and ensures virtual meetings are added directly to Google Calendar.

Managers and employees can instantly view open time slots and schedule performance conversations with minimal back-and-forth.

Enabling Google Calendar Integration

The integration must first be enabled by the Global Admin.

To enable:

1. Navigate to Apps and click on Google Calendar.

   

2. Install the integration for your organisation.

   

3. After installation, the app will be accessible to all employees under the Me section—simply click on Apps to find it.

   

This one-time setup allows Google Calendar syncing across the company.

Connecting Google Calendar to Employee Accounts

Each user must connect their own Google account to activate calendar sync.

Steps to connect:

1. Go to Me and click on Apps.

2. Locate the Google Calendar for 1:1 checkins.

   

3. Click Connect.
   
   

4. Sign in using your Google account and authorise the sync.

   

Once connected, you’ll be able to view participant availability while scheduling a 1:1.

Scheduling a 1:1 Meeting with Google Calendar

To schedule a synced 1:1:

1. Navigate to Me and click on Performance. Under Performance, select 1:1 Meetings.

   

2. Click Schedule Meeting.

   

3. Fill in the meeting details:

   • Title

   • Participants

   • Date, Start Time, End Time

   • Frequency (one-time or recurring)

4. Click Check Available Timeslots to view participant availability.

5. Select a time and click Schedule.

   

Calendar Sync and Event Creation

When a meeting is scheduled:

• An event is automatically created in each participant’s Google Calendar

• The invite includes:

  • Meeting title

  • Date and time

  • Virtual meeting link (if Google Meet is selected)

• Participants receive calendar notifications as usual

This helps ensure every 1:1 is properly recorded, acknowledged, and attended.

Notes & Tips

Tip: Encourage employees to keep their Google Calendar updated for more accurate scheduling suggestions.
Important: Admins must install the Google Calendar app before employees can connect their accounts.
Note: You can integrate both Google Calendar and Google Meet for full virtual meeting automation.

FAQs

1. Do I need to authorise my Google account every time?
   No. Authorisation is a one-time setup unless disconnected manually.

2. Can I use Google Meet without Google Calendar integration?
   Yes, but calendar sync won’t occur automatically without Google Calendar integration.

3. Will the meeting appear on all participants’ calendars?
   Yes, once scheduled, all invitees receive a calendar event automatically.