How can we collect asset damage charges?

Learn how to charge for damaged assets during recovery in Keka to promote accountability and manage asset-related deductions effectively.

With Keka’s Asset Damage Charge feature, you can now levy charges for damaged assets at the time of recovery or when marking an asset unavailable—not just during an employee’s exit process. This ensures faster resolution, better transparency, and fair handling of asset responsibility.

You can collect asset damage charges in the following ways

Collect from Payroll: By choosing this option, the cost of the damage will be reflected as an ad-hoc deduction in the employee's payroll for that cycle. After the payroll is processed, the status of the charge will be updated to “collected.”
 

Collect from Outside: This option enables employees to settle charges using cash or alternative payment methods. After the payment is received, authorized users can manually update the status to “collected” to ensure accurate record-keeping.

Collect During Exit: This option allows for damage charges to be recorded in the employee’s profile until they exit the organization. These charges will be automatically deducted during the full and final settlement (FNF), streamlining the account closure process and minimizing the need for additional follow-up.

Refer here for full article.