Creating and Using Candidate Tags on Keka Hire

Introduction

Candidate tags in Keka Hire help you organize and manage candidates more effectively. By adding custom tags to candidate profiles, recruiters can quickly filter, search, and analyze applicants based on specific attributes. This article walks you through creating, managing, and using candidate tags to enhance your hiring process.

Why Use Candidate Tags?

Tagging candidates provides you with more data to work with, more flexibility, and improved reporting, all of which help you make better hiring decisions.

• Enhanced Organization: Tags allow for a structured approach to candidate management, making it easier to locate and retrieve relevant information.
• Efficient Filtering: Tags facilitate quick filtering and segmentation of candidates based on specific attributes, saving time and effort.
• Improved Collaboration: Tags provide a common language for team members to communicate and share insights about candidates.
• Data-Driven Decisions: Analysing candidate data based on tags enables informed decision-making and strategic planning.
• Improve your talent management strategies: By using candidate tags to track specific skills, experience, or other traits, you can identify gaps in your talent pool and develop strategies to address them. For example, if you notice that you have a shortage of candidates with a certain skill, you can focus your recruiting efforts on finding candidates who possess that skill.

Create and Manage Candidate Tags

Only administrators can create or modify candidate tags. To do this:

1. Go to the Hire section.

2. Click Settings.

3. Under Hiring, select Candidate Tags.
   
   

4. Click +Add Tag, type a tag name, and click the checkmark.
   
   

Tags appear in alphabetical order and can be searched using the search bar. If you delete a tag that is already assigned to candidates, it will be removed from their profiles automatically.

Assign Tags to Candidates

To tag a candidate:

1. Open the candidate’s profile.

2. Click +Add Tag to apply one or more tags.

3. Optionally, click Add Note to add context and apply filters.
   
   

Tags can represent skills, experiences, certifications, or any other relevant criteria.

Filter and Search Candidates by Tags

Use tags to quickly narrow down your candidate list:

• Apply the Tag filter in views like:

  • Kanban view

  • Talent Pool
    
    

  • Advanced Search

  • My Candidates
    
    

  • Archived tab
    
    
    
     

This helps you segment candidates by specific skills, qualifications, or preferences.

Bulk Assign or Remove Tags

In any job stage or Kanban view:

• Select multiple candidates.

• Use bulk actions to Assign or Remove Tags.
  
  

This saves time when managing large volumes of candidates.

View Tag Activity in Audit Log

All tag-related changes are logged:

• Go to the Activity section in a candidate’s profile.

• View the audit log to track when tags were added, removed, or updated.
  
  

This ensures transparency and accurate record-keeping.

Field Reference

Notes, Tips, and Warnings

Important: Deleting a tag from the system will also remove it from all candidate profiles where it was used.

Tip: Use consistent tag naming conventions (e.g., "JavaScript" vs "JS") to keep your tagging system organized and effective.

Examples & Use Cases

• Identify talent gaps: If few candidates are tagged with “Python,” consider targeting this skill in future recruitment efforts.

• Collaborate better: Share tagged profiles with team members to discuss candidates with similar attributes or skills.

• Speed up hiring: Quickly find candidates with niche skills by filtering for specific tags.