Bulk Attendance Regularisation

Overview

The Regularize & Cancel Penalties feature in Attendance Tracking allows HR administrators and authorised managers to regularise attendance records for multiple employees at once. This helps resolve attendance discrepancies caused by missed punches, biometric device issues, policy updates, or other events affecting a group of employees.

Instead of correcting attendance records individually, bulk regularisation enables you to update multiple records in a single action, saving time and ensuring attendance data remains accurate.

What is Regularize & Cancel Penalties?

The Regularize & Cancel Penalties tab allows you to regularise attendance discrepancies and cancel penalties for multiple employees simultaneously.

This feature is particularly useful when attendance issues affect several employees due to a common reason.

Common Scenarios

You can use this feature when:

A biometric device fails to capture employee punches.
Attendance data is impacted due to a sync or technical issue.
A policy update requires attendance records to be corrected in bulk.
A company-wide event or operational issue affects attendance tracking.

Understanding Attendance Regularisation and Attendance Adjustment

Although both actions help correct attendance records, they serve different purposes and may impact attendance reports differently.

Attendance Regularisation

Attendance regularisation is used to resolve attendance discrepancies such as:

Missing punch-in or punch-out records
Incorrect attendance status
Late arrivals or early departures requiring correction
Attendance issues caused by biometric or device failures

When attendance is regularised through the Regularize & Cancel Penalties tab:

The attendance discrepancy is resolved.
Bulk regularisation bypasses the standard approval workflow.
The attendance record is updated as "R" (Regularised) in attendance reports.

Attendance Adjustment

Attendance adjustment is used to directly modify attendance records when administrative corrections are required. Typically, authorised administrators use attendance adjustments for:

Data correction activities
Attendance import corrections
Policy-based attendance updates
Administrative exceptions that cannot be resolved through regularisation

How to Use Bulk Regularisation

Follow these steps to perform bulk regularisation:

Navigate Time attend > attendance tracking > Regularize & Cancel Penalties

This tab is the current location for both regularising attendance discrepancies and cancelling penalties.
Choose the date range and status you want to regularise.
Select employees:
- Pick them individually, or
- Use the bulk select option for multiple employees at once.
Click Regularise to apply changes.

A confirmation box will appear:

It reminds you that bulk regularisation skips the standard approval workflow.
Once confirmed, employees’ records are updated to “R” in attendance reports.

Tip: Use filters (e.g., by status or department) to quickly find the records that need regularisation.

Best Practices for Bulk Regularisation

Pre-Check: Validate that the discrepancies are genuine before applying bulk updates.
Communicate: Let employees know their attendance has been regularised to maintain transparency.
Document: Keep records of bulk actions for audit and compliance purposes.

Next Steps

Review employee records after bulk regularisation to ensure accuracy.
Explore related features in Attendance Tracking such as policy allocation or auto-assignment of rules .