How to add one-time (ad hoc) payments or deductions during the payroll processing

Ad hoc payments and deductions are a common occurrence in organizations. Ad hoc payments are usually performance rewards or incentives given outside the regular payment schedule, while deductions can be made for unpaid leave, taxes, or loans. Keka provides an easy way to manage these irregular payments by allowing employers to add them during payroll processing.

Steps to Add an Ad hoc Allowance Component:

1. Go to the Payroll menu.

2. Select the required country.

3. Click on Settings.

4. Choose Components and then select Ad hoc Components.

5. Click on the Add Adhoc Allowance button to add a new component.

   

6. When the overlay window pops up, enter the Name of the allowance component you want to add.

7. Click on Add Allowance to save the component.

   

8. Once the component is added, you can use it in the payroll run.

9. Go to the Payroll tab.

10. Choose the paygroup.

11. Under the Run Payroll section, find the Reimbursement, ad hoc payment, deduction section.

    

12. In the Reimbursement, ad hoc payment, and deduction window, skip steps 1 and 2 by clicking Save & Continue.

13. Under Ad hoc payments, click on + Add Employee to add the allowance to individual employees.

    

14. After choosing the employee, look under the Adhoc Payment Type column.

15. Enter the Value under Amount for the ad hoc payment.

16. Click Save and Continue to save the changes.