How to pay any reimbursable component outside the payroll

Reimbursements are amounts employees receive after making eligible expenditures. If reimbursements are part of the salary structure, bills or receipts must be provided to claim them, and they may be eligible for tax exemptions. Reimbursements can be displayed separately from the regular payslip in Keka Payroll.

Steps to Create a Separate Reimbursement Statement:

1. Go to Payroll ➔ Settings ➔ Pay Groups.

2. Select the appropriate pay group and click on the Configure icon.

   

3. Go to the Salary Components tab and select the appropriate component.

4. Choose the component type (Recurring or Ad hoc), and filter by Reimbursable Components.

5. Click the Edit icon for the component you want to modify.

   

6. In the Edit Salary Component window, check the box Pay this component outside regular salary of employees to create a separate payment statement.

   

7. For tax-exempt reimbursable components, check the option to hide from payslip and exclude from gross earnings calculations.

8. Click Update to save the changes