Can multiple pay groups be added to one legal entity in Keka? – Home Page

Yes. A legal entity can have multiple pay groups in Keka. Pay groups are used to organize employees based on factors such as pay cycle dates, pay frequency, and employee type, allowing organizations to maintain separate payroll groups based on their payroll requirements.

When configuring a pay group, select the Legal Entity to which the pay group belongs. Keka's payroll setup documentation confirms that a legal entity is selected as part of the pay-group/pay-schedule configuration.

How to add multiple pay groups to the same legal entity

Create the required pay groups individually and select the same Legal Entity while configuring each pay group.

For example:

Pay Group 1: Monthly payroll, 1st to last day of the month
Pay Group 2: Monthly payroll, 26th to 25th
Both pay groups can be associated with the applicable legal entity.

Employees can then be assigned or moved between the appropriate pay groups based on payroll requirements. Keka provides Employee Pay Group Details under Payroll > Payroll Admin > Operations for managing an employee's pay-group assignment.

Note: Moving an employee to another pay group can affect future salary revisions and future Professional Tax, ESI, or TDS overrides, so review the migration details carefully before completing the change.