Release Notes: Future Effective Dates for Bulk Employee Job Changes

Schedule Employee Job Changes in Advance

HR teams can now schedule employee job-detail updates in advance using Future Effective Dates in Employee Job Details Import.

Instead of manually updating employee records on the day of a transfer, reporting manager change, department movement, or policy update, admins can now upload future-dated changes and rely on Keka to automatically apply them on the effective date.

This release addresses a long-standing customer request and lays the foundation for future lifecycle automation workflows.

What's New?

Schedule future-dated job changes through bulk import

A new Effective From field is now available in the Employee Job Details Import template.

Admins can enter a future date while updating employee job attributes. Keka stores the change as a scheduled update and automatically applies it on the specified date.

Supported Fields

Future effective dates are supported for:

• Business Unit
• Department
• Location
• Cost Center
• Reporting Manager
• Dotted Line Manager
• Secondary Job Title
• Pay Band
• Pay Grade
• Time Type
• Employee Number
• Notice Period Policy
• Worker Type (Contract → Permanent only)

Additionally:

• Job Title is supported through the new effective-dated framework.

Intelligent Validation for Manager Changes

When scheduling Reporting Manager or Dotted Line Manager updates:

• A warning is displayed if the selected manager is on notice period but remains active on the effective date.
• The update is blocked if the manager's Last Working Day falls on or before the effective date.

This helps prevent invalid manager assignments from being scheduled.

Automatic Processing

Scheduled changes:

• Execute automatically on the effective date.
• Keep current employee data unchanged until the scheduled date arrives.
• Continue to work with Auto Assigner configurations.
• Are processed even if the effective date falls on a weekend or holiday.

Conflict Handling

To prevent duplicate schedules:

• Only one pending schedule is allowed per employee field.
• The latest future-dated update overrides an existing pending schedule.
• Admins receive warnings when scheduled changes already exist.

Audit and Reliability Enhancements

The release includes:

• Complete audit tracking for scheduled updates.
• Scheduled job retry mechanisms.
• Protection against duplicate execution.
• Failure handling and notification support.
• Scheduled change indicators in import history.

Key Benefits

✅ Schedule employee changes once and forget manual follow-ups

✅ Keep employee records accurate on the right date

✅ Reduce HR operational effort

✅ Avoid policy mapping and compliance issues caused by delayed updates

✅ Support large-scale transfers, promotions, and workforce transitions