How to check the pay register?

When a Payroll is processed, a lot of information is to be documented and recorded to keep accurate track such as gross pay, net pay, bonuses, allowances, deductions, earnings, taxes, and many more, a Payroll register or Pay register is a record of all the Payroll details of each employee for a specific period. The Pay register has a list of all the employees under the company's payroll policy and details about them like their gross salary, net salary, total CTC, incentives (if any), pay cycle, attendance, deductions, insurance, DA, other special allowances, etc. 

Steps to View the Pay Register in Keka:

1. Go to the Payroll  section of the Keka portal.

2. Click on Run Payroll.

3. Select the month for which you need to view the pay register.

4. Click on Pay Register .

   

5. Select the relevant filters (such as Business Unit, Cost Center, Location, Department, Worker Type, and Status).

6. After selecting the filters, click on Run  to generate the pay register.

Once you’ve opened the Pay Register in Keka, you can do more than just view total values like gross pay, net pay, or deductions. You can now drill into how each payroll component is calculated—such as Basic, HRA, or statutory deductions like PF and ESI.

This feature helps payroll admins understand the logic behind each component amount. Whether it's the result of attendance-related changes, special allowance adjustments, or statutory rules, you can now trace the exact calculation for each component—right from the Pay Register.

Steps to View Calculation Breakdown

1. Go to Run Payroll > View Pay Register and open the desired payroll run.

   

2. Select the employee whose payroll details you want to review.

   

3. Scroll to the salary components section and click on any component to open its detailed view.

4. Review the breakdown, which shows:

• Component configuration

• Configured vs earned amount

• Impact of LOP or attendance, if applicable

• Statutory calculation basis, where relevant