How to add a Notice Period and how to assign it to an employee?

A notice period is the time employees or employers are required to give notice before terminating a contract or resigning from a job. During this period, employees continue to work and fulfill their job responsibilities.
Keka allows admins to easily create and assign notice periods to employees, either individually or in bulk.

Steps to Create a Notice Period Policy

1. Go to Org from the left navigation menu.

2. Click on Exits and then Exit Settings.

3. Navigate to the Notice Period tab.

4. Click + Create Notice Period Policy.

5. In the pop-up, add the following details:

   • Name

   • Description

   • Notice Period Duration (select from days, weeks, or months)

6. Click Save to create the policy.

Assigning the Notice Period

There are two ways to assign the notice period to employees:

1. Assigning to a Single Employee

1. Search for the employee using the Global Search Bar.

2. Open the employee's profile and go to the Job tab.

3. Under Job Details, find the Notice Period field and click the edit icon.

4. From the dropdown, select the Notice Period to assign to that employee.

5. Add any necessary comments and click Update to save.

2. Bulk Assigning Notice Periods

1. Go to Org → Dashboard → Summary.

2. In Quicklinks, click Import Employee Job Details.

3. You’ll be redirected to a page where you can complete the bulk import process.

   • Step 1: Download the Excel Template.

   • Step 2: Fill out the template with the employee details, including their notice period.

   • Step 3: Upload the filled sheet by clicking Upload Excel File.

Note: The notice period can only be assigned in bulk if the employee details are included in the uploaded Excel file.

That’s it! You’ve successfully created and assigned a Notice Period Policy in Keka.