How HR Managers Can Add Candidates to the Talent Pool in Keka Hire ?

Introduction

Keka’s Talent Pool feature helps HR managers build a proactive pipeline of top candidates for future job openings. By centralizing candidate data and tagging key skills, you can ensure that high-potential profiles aren’t overlooked. Here’s how you can easily add candidates to your Talent Pool.

Navigate to the Talent Pool Tab

• From the main navigation menu on the left, go to the Hire module.

• Click on the Candidates tab and then select Talent Pool from the top navigation bar.

• Choose My Pool from the dropdown.
  
  

Create or Select a Talent Pool

• On the left pane under Your Pools, click ADD to create a new pool.

• Name your pool (e.g., “Marketing Leaders” or “Tech Interns”) and click the check icon to save it.

• Alternatively, you can select an existing pool if you want to add candidates to a pool that’s already created.
  
  

Add a Candidate

• Click the + Add Candidate button at the top-right of the screen.
  
  
   

• A candidate information form will appear where you can:

  • Upload a resume (drag and drop or upload from your computer)

  • Enter basic details like name, contact, and email

  • Select source, availability, location, gender, and skills

  • Add custom fields and notes if needed

  • Use tags (e.g., “Leadership,” “Design Expert”) for easier search and segmentation

  • Fill in salary information and previous experience (if available)
    
    

Candidate Added Successfully

• After clicking Add Candidate, the candidate will be added to the selected Talent Pool.

• You’ll be able to view all details such as:

  • Experience

  • Contact information

  • Skills

  • Tags

  • Notes

• You can easily search, filter, or sort candidates by experience, tags, or date added to manage your pool effectively.
  
  

Access Your Talent Pool

• After adding candidates, you can access them anytime in the My Pools section.

• Any pools shared with you will also appear under the Shared with Me tab.
  
  

Tips for Managing Your Talent Pool

• Use tags like "High Potential", "Interviewed Once", or "For Future Role" to categorize your candidates and make them easier to manage.

• Keep your Talent Pool organized to quickly tap into it when new roles open up, helping you reduce time-to-hire.

Benefits of Using Keka's Talent Pool

The Talent Pool feature transforms your recruitment strategy from reactive to proactive. By maintaining a bench of future-ready candidates, you can fill open roles faster and ensure you’re always prepared for upcoming hiring needs.