Org Dashboard Overview

The Org Dashboard in Keka gives administrators a complete view of their organization’s key data and quick access to essential HR tools.
It brings together employee insights, analytics, and reports in one place—helping you manage your workforce efficiently and make informed decisions.

Summary Tab

The Summary tab offers a snapshot of your organization's key metrics and actionable insights. Here's what you'll find:

Employees Overview : Displays the total headcount, registered, invited but not yet registered, and yet to register employees.
Pending Actions : A summary of pending tasks like documents, expenses, tickets, probations, join tasks, and profile changes.
Quicklinks : Direct links to frequently used functions such as adding a new employee, creating a new poll, making a new announcement, and accessing Keka Hire. You can also perform bulk operations like adding employees in bulk, updating employee data in bulk, and bulk inviting employees. Also, perform some important bulk import operations such as job details, custom fields and Employee documents.
Quick Reports : Access to essential reports including all employees, registered employees, employees in probation, and those in notice periods.
Other Reports : Includes detailed reports on employee master details, attrition, document status, pending salary revisions, etc.
Employee Login Summary : A graphical representation of employee login activities over the past 7, 14 or 30 days based on your selection.
New Hires and Exits : A summary of new hires and employee exits along with their respective departments and dates.
Onboarding, Probation, Birthdays, and Work Anniversaries (2) : Lists of employees currently in onboarding, probation, and those celebrating birthdays and work anniversaries.

Analytics Tab

The Analytics tab is divided into three main sections: Headcount by Demographics, Growth & Retention, and Attrition Analysis. Each section provides detailed insights into the organization’s workforce dynamics.

Headcount by Demographics

This section helps in understanding the distribution of employees based on various demographics. It includes:

Gender: Distribution of employees by gender (Male, Female, Non-Binary, Transgender, Not Specified).
Employment Type: Categorization of employees by full-time, part-time, and other employment types.
Worker Type: Differentiates between permanent, contract, freelancer, intern, and not specified.
Age of Employees: Breaks down the workforce by age groups.
Years in Organization: Shows employee tenure within the organization.

Distribution by Gender, Employment & Worker Type : Shows employee distribution across the organization based on gender, employment and worker type.

Graphs

Headcount by Gender Across Departments
Headcount by Employment Type Across Departments
Headcount by Worker Type Across Departments

Detailed Data Insights

Each section in the Analytics tab allows for detailed drill-downs:

View Raw Data (1): Allows viewing of detailed records for each data point.
Filters (2): Apply filters such as Business Unit, Department, Location, Date Range, and Worker Type to refine the data view.
Insights (3): Provides key insights like the department with most employees, departments with least employees, average age, average tenure, etc.
Export (4): You can export these graphs in PNG, PDF, or Excel.

Growth & Retention

Monitor employee trends using key workforce metrics:

Growth Rate: How fast your workforce is expanding
Retention Rate: Percentage of employees retained over time
Attrition Rate: Percentage of employees leaving the organization

Interactive bar graphs help you visualize growth and retention patterns.

Attrition Analysis

Analyze attrition in detail:

Overall Attrition: Total attrition numbers and rates
By Tenure: Attrition based on years in the organization
By Salary Revision: Attrition linked to months since last revision
By Demographics: Age and gender breakdowns
By Other Factors: Exit type, reason, performance, and compensation range

Employee Reports

This section includes detailed reports about your employees and their statuses:

Employee Info: Access to detailed information about all employees, their roles, job details, work types, and document statuses.
Invites & Registrations: Track the status of invited employees, registered employees, pending registrations, uninvited employees, and those with incomplete profiles.
New Joins & Exits: Insights into employees currently in probation, those pending probation confirmation, onboarding status, probation completed employees, and those in the notice period.
Employee policies & Others: Covers information regarding employee policies including shift scheduling for weekly offs and disciplinary actions.
Logins: Check reports related to login history, failures, email and login disabled employees, never logged in employees, and mobile app installation details.
Employee Demography: Access employee reports for family, contact, blood group, education, past experience, birthdays, work anniversaries, and marriage anniversaries.
Employee Aggregates: Check reports related to job titles, departments, leave plans, org locations, attendance penalisation policies, and expense policies.

Using the Dashboard

The Org Dashboard centralizes HR operations and insights. Here’s how to make the most of it:

Navigate Quickly: Use Quicklinks to perform routine tasks in seconds
Monitor Key Metrics: Keep track of employee counts, tasks, and upcoming events
Analyze Trends: Use analytics data to understand workforce dynamics
Generate Reports: Access comprehensive reports to support informed decision-making

By leveraging the Org Dashboard, you can streamline your HR processes, stay informed, and manage your workforce more effectively.