Managing Employee Visibility Settings

Employee Visibility Settings in Keka help organizations control which employees can view others based on Legal Entities or Business Units. This feature helps maintain data confidentiality while allowing operational flexibility.

In this guide, you’ll learn how to configure visibility restrictions and understand their impact across the Keka portal.

What is Employee Visibility Settings?

Keka allows organizations to restrict the visibility of employees and their activities based on Legal Entities and Business Units within the organization.

By defining these boundaries, HR teams can ensure that sensitive information is shared only within the relevant divisions or entities.

Why should you manage the visibility of Employees?

Managing employee visibility helps balance confidentiality and collaboration.

Restricting visibility ensures that only authorized employees can access data specific to their business unit or legal entity. However, it’s important to apply these restrictions carefully—too much limitation can reduce teamwork, flexibility, and employee engagement.

Finding the right balance helps maintain both data security and a connected, collaborative work culture.

Steps to Enable Employee Visibility Settings

Follow these steps to set up or edit employee visibility restrictions:

1. Click Global Settings on the left navigation panel.

2. Navigate to Roles & Permissions.

3. Select the Visibility tab.

4. Click Edit to make the required changes to visibility rules.

   

5. After making changes click Save Configuration to save your settings.

6. In the confirmation popup, click Confirm to apply the changes.

Once confirmed, the visibility settings take effect immediately across your organization.

 

Effects on Employee Visibility Settings

When visibility restrictions are enabled, employees are limited to viewing only those within their own Legal Entity or Business Unit. Here’s how it works:

• Employees in one Legal Entity/Business Unit cannot see employees from another.

• They cannot search for employees outside their assigned entity or unit.

• They cannot view activities of employees from other entities or units.

• They cannot download or extract employee information belonging to another entity or unit.

Note

• Privileged employees are exempt from visibility restrictions. Their access follows this rule:
  Scope of Privilege ∪ Scope of Visibility Setting.

• Special rights remain limited to the scope of the privileged user.

• Privileged users are defined in the User Roles tab under Roles & Permissions.

• Reporting managers and their reportees always have mutual visibility.

• All other features of Keka continue to function as usual.

We hope this article helps you understand how to manage employee visibility settings within the Keka portal.

If you need more help, reach out to Keka Support.