How to change/update Holiday List for employees?

There are two ways to update the holiday list in Keka:

• For an individual employee
• For multiple employees in bulk

1. For an Individual Employee

1. Use the Search Bar to find the employee’s name.
2. Click on the Job tab.
   
   
3. Scroll down to the Employee Time section.
4. Hover over the Holiday List field and click the Edit icon.
   
   
5. In the edit window:
   • Select the Reason for change as Holiday Calendar Change.
   • Choose the new Holiday Calendar from the dropdown.
   • Add a Comment explaining the change.
6. Click Update to save the changes.
   
   

Note:

• If you choose Correction of data, you can specify an effective date for the new holiday calendar.
• After updating, contact Keka Support to recalculate the Attendance Summary so that backdated holidays are reflected.
• Important: Recalculation will erase any existing Regularization Requests, but WFH/OD requests will remain unchanged.

2. For Multiple Employees (Bulk Update)

1. Go to the Org tab.
2. Click on Dashboard.
3. Under Summary, select Import Employee Job Details from Quicklinks.
   
   
4. In the new window, click Download Excel Template.
   • You can download data for all employees or use filters to narrow it down.
5. Review the Upload Instructions if needed.
6. Open the downloaded Excel file, update the necessary Holiday Calendar details, and save the file.
7. Return to the portal and click Upload Excel File to import the changes.
   
   

Note:

• Correction of data is not supported in bulk uploads.
• All bulk changes will be marked as Holiday Calendar Change.