Updating employee details in Keka

The employee information that has been configured on your Keka HR Portal is the central repository. Employee details have to be kept updated to reflect the latest status of all employees including their details, job profiles, and more.

In Keka the employee details are categorized into Employee Personal Details and Employee Job Details.

Employee Personal Details

These are the personal details of an employee, including their date of birth, mobile number, father's name, Aadhar card number, PAN number, and other similar information.

Employee Job Details

This category includes all the work-related details like employee ID, department, reporting manager, and location.

There are two methods to update employee details, they are -

1) Updating Individual Employee Details

2) Updating Employee Details in Bulk

Let us understand how to perform these actions to update employee details

Updating individual employee details

To update details for a single employee:

1. Use the search bar or employee directory to find the employee's profile.

2. On the employee profile, navigate to the relevant tab (e.g., About, Job Details, Profile, etc.).

3. To edit personal details (like contact information), go to the Profile tab, find the Contact Details card, and click Edit.

4. Make the necessary changes and click Save.

Note: Most profile updates require approval before they’re reflected on the employee’s profile.

Similarly, you can make any change as you wish to the employee details. 

Updating Employee Details in Bulk

To update employee details in bulk, you can use the Bulk Update option. This allows you to modify employee data in large groups, ensuring consistency and efficiency across your organization.

To update employee details in bulk refer here.

That’s it! You’ve learned how to update both individual and bulk employee details in Keka.