How to Allow or Restrict employees to apply for past dated leave?

Introduction

Not all leaves are planned ahead—sometimes employees need to apply for time off after they’ve returned to work. If your organization permits this, you can configure backdated (past-dated) leave settings in Keka.

This article explains how to enable or restrict employees from applying for past-dated leave based on your policy.

Enable or restrict backdated leave application

1. Go to Time Attend from the left-hand panel.

2. Click on Leave, then select Leave Plans.

3. Choose the relevant Leave Plan, then click on the Leave Type you want to configure.

4. Click on the three-dot menu under Actions and select Update.
   
   

5. In the new settings window:

   • Click on Leave Application.

   • Go to Leave Application Rules.

6. Choose your rule:

   • To restrict backdated leave, check the box:
     Limit backdated leave applications

     • Then specify how many days in the past an employee can apply.

   • To restrict application before a specific day of the past-dated leave, use:
     Prevent applying back-dated leave before __ day

     • Select the cutoff date from the dropdown.

7. Once done, click Save & Continue, then Save & Close to apply the settings.
   
   
   

Important Notes

Important: These settings apply to all employees assigned to the selected leave plan. You cannot set leave application rules at an individual level.

Tip: Keep employees informed of backdated leave rules to avoid rejected requests.