How to change the name of employee on Keka and reflect it in the payslips

Sometimes, due to spelling errors or updates in official records, an employee's name may need to be changed in Keka. While updating the name is straightforward, it’s important to note that changes to personal details like name will not automatically reflect in the payslip unless payroll is reprocessed.

Step 1: Change the Employee’s Name

1. Use the Global Search to find the employee

2. Go to their Profile

3. Click on Edit under the Primary Details section

4. In the pop-up window, update the Name field

5. Click Update to save the changes

Step 2: Ensure the Name is Reflected in the Payslip

To reflect the updated name in the payslip, you must process payroll for the upcoming month. This ensures the changes are captured.

Preview Run Payroll:

1. Go to the Payroll section

2. Click on Run Payroll

3. Scroll down and click Process Payroll

This processes the upcoming month's payroll with the updated employee details, including the name.

Important Note:

• Changes will not reflect in payslips for payroll months that have already been finalized.

• Updated names will appear only in future payroll cycles after processing.

By following these steps, the employee’s name will be correctly displayed on their upcoming payslips.