Effectively manage resource costs, track profitability, and optimize project management with comprehensive cost management features.
Managing resource costs is crucial for successful project management. Keka PSA empowers organizations to track and analyze resource costs, enabling informed decision-making and improved profitability.
TABLE OF CONTENTS
Assigning Costs to Resources
To assign costs to resources, navigate to the "Project" section, select the "Resources" tab, and click on the "Cost" option. You can also input the cost of resources directly in PSA/Timesheets.
In the pop-up window, enter the currency, choose the rate type (either hourly or fixed), specify the rate, and set the effective date. You have the option to assign multiple costs to a single resource as needed.
Note: It is not possible to assign costs that share both the same currency and the same effective date.
Bulk Assigning Costs
Use the bulk import feature to efficiently assign costs to multiple resources at once.
Download the Excel template, fill in the required details, and upload it.
Please note that all columns marked in red are mandatory, so ensure you complete these fields accurately to avoid any issues during the import process.
Upon uploading the Excel sheet, you will encounter two additional tabs.
The first tab, titled "Match Column," allows you to verify that each column aligns correctly with the corresponding information. Should any discrepancies arise, you have the option to disregard the mismatched column, preventing it from appearing in the portal.
The second tab, "Preview Data," enables you to review the data before it is finalized for upload, ensuring accuracy and completeness.
Analyzing Resource Costs and Margins
- Resource Cost and Margin Reports: Keka PSA provides two types of resource cost reports: 1) Resource Cost and Margin Report for project-level insights into resource financials, including rate cards, billable hours, and associated costs, and 2) Resource Cost and Margin at Org Level Report for organization-wide cost and margin analysis.
- Access the Report: Navigate to "Project" > "Analytics" > "Reports" and select "Resource Cost and Margin."
- Run the Report: Apply filters and click "Run" to generate the report.
To explore further insights into your financial management, including an in-depth look at cost and margin charts, please click here: Deep Dive into Your Finances: Introducing Cost and Margin Charts