Configuring Distance Calculation for Fuel Reimbursement in Keka

Reimbursement is an essential part of employee expense management. Keka HR allows organizations to automate distance calculation to ensure accurate fuel reimbursements based on predefined rules. This guide provides step-by-step instructions on how to configure distance calculation for fuel reimbursement in Keka.

Begin by adding the Fuel expense category to your Expense Policy. To do this, navigate to the Org (1) and select Expenses & Travel (2). Next, click on Policies & Settings (3), followed by Expenses & Travel Policies (4). Then, choose the relevant expense policy, and then click on the +Add Category (5) under expense categories to continue.

Select the Fuel Reimbursement (1) option from the list of previously added expense categories, and then click on the "Add" button (2) to include it in your policy.

Return to the expense policy page and click on "Set Up Rules" for the newly added expense category.

On this page, you can customize various settings according to your preferences. For instance, you can select the units for measuring mileage, set caps on the amount or distance, and establish any necessary restrictions. Additionally, enter the Default Mileage Rate (1) and choose your preferred Method for measuring distance (2). Once you have completed all the configurations, click on Save Rules (3) to finalize your settings.

To explore more about how to create and manage expense categories, please click here.