Managing employees' payslips

Introduction

Payslips (or pay stubs) are official documents employers must provide to employees every month when salary is processed. They give a transparent breakdown of:

• Employee and employer details

• Total earnings

• Deductions (like taxes, PF, loan recovery)

• Net salary paid

• Additional details such as working days, leave, and loans

This article explains how payroll admins can manage payslips in Keka, and how employees can access their own payslips once released.

Manage Payslips as an Admin

1. Go to Payroll from the left navigation pane.

2. Click on the Run Payroll tab.

3. Select the Month you want to manage.

4. Under Payroll Outcome, click Manage Payslip.
   
   
   
    

Note: The Manage Payslip link appears only for finalized payroll months.

The Payslips window opens, where you can:

1. Use the checkbox to select multiple employees.

2. Use the three dots menu next to an employee to manage their payslip individually.
   
   

How Employees View/Download Payslips

Once released, employees can access payslips on both web and mobile:

1. Go to My Finances from the left pane.

2. Open the My Pay tab.

3. Select Payslips.

4. Download payslips using the Download button.
   
   

Note: If prompted for a password, employees should use their PAN number in uppercase.