How to migrate an employee from one pay group to another pay group?

A paygroup is a way of organizing employees based on their pay cycle dates, pay frequency, and employee type. You can create multiple pay groups in Keka for payroll processing if you have different groups of employees with different requirements. Each legal entity can be linked to a specific pay group, limiting the scope of the Payroll admin. 

For example, if an employee was originally in pay group "XYZ" with a pay cycle of 26th-25th, but now needs to be shifted to pay group "ABC" with a pay cycle of 1st to the last day of the month due to team changes, this can be done through employee migration in Keka.

1. Go to: Payroll → Payroll Admin.

2. In the Operations tab, go to Payroll Status, Tax Regime & Financial Details.

   

3. Select Employee Pay Groups Details.

   

4. Choose the Pay Group the employee currently belongs to. Find the employee in the table and click Update.

   

5. In the Update Pay Group window, read the instructions and click Continue.

6. In the New Pay Group tab, select the new pay group and the effective month for the change. Click Continue.

   

7. In the Request Amount tab, approve or reject any outstanding claims/loan requests. Click Continue.

8. In the Due Adjustment tab, adjust any arrears or LOP. Click Continue.

   

9. In the New Salary Structure tab, assign the new salary structure. You can:

• Choose a range-based structure.

• Enter a percentage increase from the current salary.

• Select a custom structure for the pay group.

• Add a bonus if needed.

• Click Continue.

10. In the Summary tab, review the details and click Update Pay Group to finalize the change.