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Missing the IT declaration deadline can cause challenges for your employees. Keka helps by sending reminder emails before the due date, ensuring timely declarations. The system will also notify you of IT declaration approvals or rejections once submitted.
You can enable or disable these settings as you wish. Let's take a look at how you can do this.
Configuring reminders for declarations
From anywhere on the portal, click on the Global Settings icon.
From the left panel on the next window, select Integrations and Automation. Then, click on the Event Triggers tab.
Choose Payroll in the Category drop-down or type in 'declaration' in the search box.
Under Status, you can toggle the switches to enable/disable the Declaration Cutoff Reminder and the Declaration Proof Cutoff Reminder emails.
Setup Approvals for tax declarations
1. Require approval of any changes in IT declarations submitted before cut-off date
- If enabled: Any declaration or change by the employees requires approval by the payroll admin to be considered for tax computation.
- If disabled: All the declarations made by the employees are auto-considered for tax computation irrespective of the approval/rejection by the admin till the cut-off date.
2. Allow employee to submit IT Declarations after cut off date and require approval of any changes after the cut-off date
- If enabled: Employees will be able to submit declarations even after the cut-off date. However, if the approval setting is also enabled, then all such declarations and changes made after the cut-off date will require admins' approval/rejection.
- If disabled: Employees will not be able to make any declarations after the cut-off date.
3. Enable declaration reminder emails
Enabling this setting will do the following:
• Trigger reminder emails to the admins when declarations are pending approval.
• Trigger emails to employees, once the declarations are approved/rejected.
Approval/rejection mail to the admin/employee is sent once everyday at 4 PM IST.
Eg: All the declarations that are approved/rejected before 4 PM in a day will be informed to the employee via a consolidated mail at 4 PM and any approval/rejection after 4 PM is informed by a consolidated mail for all such declarations the next day at 4 PM.
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