The Self-Schedule Interview feature streamlines the scheduling process, allowing candidates to manage their interview timelines independently. This guide outlines the actions a candidate can take when using this feature.
Candidate Actions and Workflow
Once recruiters initiate the process, candidates can easily select or suggest interview slots using the provided link. Here's what happens next:
Steps for Candidates:
1. Receiving the Invitation
- The candidate receives an email or a link to self-schedule their interview.
- The invitation includes essential details such as the job role, interview type (e.g., product design), meeting platform, and duration.
- Upon clicking, they are directed to the scheduling interface, which displays available dates and times highlighted with a light purple background for quick selection.
Key Elements Displayed:
- Name of the recruiter
- Interview type and platform
- Time zone (modifiable by the candidate)
2. Selecting an Available Date
- Candidates are presented with a calendar interface showing all available dates.
- Dates are visually differentiated to highlight availability.
- Once a date is clicked, available time slots (with 15-minute gaps) are revealed.
Actions Taken:
- Select a date
- Choose from the displayed time slots
Example: Clicking on March 9th shows slots like 10:00 AM, 10:15 AM, etc., ensuring clarity in scheduling options.
3. Booking Confirmation
- After selecting a time slot, a confirmation popup appears to finalize the booking.
- The popup outlines the selected date and time, ensuring accuracy before proceeding.
Actions Taken:
- Confirm the selection or cancel to return to the calendar.
Example: "Wish to schedule a meeting for March 9th at 10:30 AM (IST)?"
4. Viewing Scheduled Interview Details
- Upon confirmation, candidates receive a summary of their scheduled interview.
- This screen displays:
- Date and time of the interview
- Meeting platform (e.g., Microsoft Teams)
- Duration
- Time zone
- Additional options include:
- Join the interview: Enabled 30 minutes prior to the start time.
- Reschedule the Interview: Navigate back to the scheduling interface.
- Cancel the Interview: Inform the recruiter of the cancellation.
Example: The confirmation screen provides a "Join Now" button, reschedule, and cancel options for added flexibility.
5. Rescheduling the Interview
If you're unable to attend a scheduled interview, the rescheduling feature ensures you can request a new date and time seamlessly. Here's how it works:
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Locate the interview details:
Navigate to the interview confirmation screen displaying the interview date, time, and platform details.
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Click "Reschedule":
Select the "Reschedule" button at the bottom of the confirmation panel.
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Provide Alternative Dates and Times:
The system will prompt you to suggest alternative time slots. You can add up to three date-time combinations that work best for you.
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Submit for approval:
After adding your preferences, click "Confirm" to submit your rescheduling request.
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Await Confirmation:
The recruiter will review your request and approve the most suitable time. You'll be notified once the updated schedule is finalized.
Rescheduling updates will then be reflected immediately on the candidate’s and recruiter’s dashboards.
Example: "Wish to reschedule the interview from March 9th at 10:45 AM to March 12th at 11:15 AM?"
This feature enhances flexibility in scheduling while streamlining the process for both candidates and recruiters.
Key Benefits for Candidates
- Autonomy: Empowered to select dates and times that work best for them.
- Clarity: A clear and visually intuitive interface for selecting slots.
- Flexibility: Options to reschedule or cancel, with easy access to updated details.
- Preparation: Comprehensive confirmation screen with all interview specifics.
Conclusion:
This feature ensures a seamless scheduling experience for candidates while maintaining flexibility and efficiency. By placing control in the hands of candidates, the self-schedule interview feature eliminates unnecessary back-and-forth, creating a better hiring experience for all stakeholders.