Keka HR's Announcements feature is a powerful tool for keeping your employees informed and engaged. Whether it's company news, policy updates, or celebratory messages, announcements ensure that important information reaches every member of your organization efficiently. This guide will walk you through the process of creating, customizing, and managing announcements in Keka HR.
Accessing the Announcements Section
To access the Polls section in Keka HR, simply log in to your account and navigate to the Org(1) section in the left-hand menu. From there, click on the Engage(2) tab and select Announcements(3) to open the announcement section.
Creating a New Announcement
In the Announcements section, click on the 'New Announcement' (4) button located on the right side of the screen.
Enter Announcement Details
- Title: Enter the title of your announcement.
- Description: Provide the main content of the announcement. You can use the text editor to format your text, add bullet points, images, links, and more.
- You can choose the Announcement Type, ranging from General to Events. Use the Events option to create announcements for meetings, celebrations, or scheduled activities, including details such as the date, time, and venue.
- You can also attach any file that you want to share with the announcement.
- You can also click on Upload Image to add an image to the announcement.
- Use the Live Preview Mode to preview how your announcement will appear on the Wall and in full-page view.
- You can also click on Change image if you want to change the image that you have uploaded.
Announcement Settings
Now, admins and employees have greater control over when, where, and to whom announcements are shared.
- Save as draft: Not ready yet? Save your announcement to edit and publish later.
- Schedule for later: Set a future date and time for automatic publishing.
- Target specific employees: Notify specific employees to ensure the message reaches the right audience. You can filter groups by "Worker type" or search for specific employees using the search bar for precise targeting.
- Choose posting locations: Let employees decide which Wall the announcement should appear on.
- Set a closing date: Add an expiry date to keep Walls clutter-free.
- Notify employees: Enable the "Notify employees" option to send notifications to the employees for the announcements. If specific employees are tagged in the announcement, they will also get a personalized notification email.
Select Target Audience
- Choose whether the announcement is for All employees or Specific employees.
- If selecting specific employees, you can filter by Department and Location.
- Choose whether to notify users by email about the announcement. Select Yes or No.
Once everything looks perfect, click on "Publish Now" to share your message instantly. Employees and admins will see it prominently displayed on the Wall or receive a notification if enabled.
Managing Existing Announcements
Viewing Announcements
- In the Announcements section, you can view all the announcements that have been created.
- Admins can use filters like 'Date Range,' 'Type,' 'Status,' or 'Created By,' or simply search using the search bar. And employees can access past announcements relevant to you.
Manage your Announcement
Navigate to the dashboard, click on the three-dot menu next to the specific announcement, and select the desired action.
- Edit: Make changes to an announcement.
- Announcement Details: View the announcement details along with a preview of how it will appear on the wall.
- View stats: Check engagement metrics on posts with the Acknowledge option on it.
- Copy link: Share the announcement with others.
- Set closing date: Add or update expiry dates.
- Close announcements: Close irrelevant announcements.
Editing Announcements
- To edit an existing announcement, click on the three dots on announcement you want to modify and click Edit.
- Make the necessary changes and Update.
Closing Announcements
- If you need to close an announcement, select the announcement from the list and click on the 'Close' icon.
- Confirm the closing in the popup window that appears.
By using the Announcements feature in Keka HR, you can effectively communicate important information to your employees, enhancing transparency and engagement within your organization. Thank you for choosing Keka HR!