When there are multiple projects running across the organization for various clients, tracking revenue that is being generated by these clients and projects is key. Keka PSA now comes with robust revenue reports that helps you stay update on the revenue flow from different projects and clients. You can gain more insights into your revenue generation trends and find ways to optimize your process.
This feature is currently only available if you have subscribed to the advanced plan that includes billing and invoicing features.
Let's examine the many revenue reports that you have access to in Keka PSA as well as how to use them. Every revenue report will be seen in Keka PSA's Analytics area.
Navigate to Project (1) on the left sidebar and choose the Analytics (2) tab. By default, you will be on the Insights (3) tab, where the revenue reports are located under the Revenue By (4) heading.
In Keka PSA, revenue is recognized at the moment an invoice is generated.
Currently, there are ten revenue reports available for your use, which can be found on this page. However, before exploring these reports, it's essential to configure an important setting: the Base Currency.
Setting Up the Base Currency
If this is your first time accessing the revenue reports, you will be prompted to select a base currency for all your reports. Since you may be working with various currencies across different clients and projects, choosing a single base currency enables you to view all revenue reports consistently in that currency, regardless of the specific currency used for billing each client.
This selection is crucial for accurately calculating your total revenue and for facilitating comparisons between the revenue generated by different clients.
If you have not yet set a base currency, you will see a prompt to do so on the Insights page mentioned above. Simply click the "Click here" link to navigate to the appropriate settings page. Alternatively, you can reach this page by going to Project >> Policies and Settings.
Once you have established a base currency, it cannot be modified later on.
On this page, you will see a field that allows you to choose your base currency. To make any changes, simply click on the Edit icon.
Choose the desired currency from the list, and then click on the Save icon to confirm your selection.
Once you have selected and saved your base currency, all revenue analytics reports will be displayed in that currency. Now, let's return to the revenue insights screen to explore the valuable insights available to you.
On this page, you'll find a variety of pre-configured reports that can be filtered and customized to reflect the specific revenue insights you are interested in. You can access the list of available revenue insights from the Insights page, and you'll also find a menu on the left pane that allows you to navigate through the various insights easily.
Let's explore the various revenue reports available and the valuable insights they provide. Most reports can be filtered by billing entities associated with your clients, specific timeframes, countries, and other relevant parameters.
**Revenue by Clients**
This report presents the total revenue generated from each client over any chosen period. It allows you to assess how much revenue has been received from each client within the selected timeframe. You can filter the data by billing entity or specify the time period for which you wish to view the revenue. Additionally, you can refine your search by country to focus on specific geographical regions.
**Revenue by Timeline**
If you're interested in analyzing revenue trends over time, this report serves that purpose. You can filter the results by billing entities and timeframe, and select whether you want to view the data on a month-on-month (MOM), quarter-on-quarter (QoQ), or year-on-year (YoY) basis. These options are conveniently available in the filters at the top of the report.
**Revenue by Client Comparison**
This report enables you to compare the revenue generated by two or more clients over a specified period. You can easily select the clients you wish to analyze using the filter options. Additionally, like the other reports, you can specify the timeframe and billing entity to focus on particular clients or groups of clients, allowing for a tailored view of your revenue performance.
**Revenue by Projects**
This report allows you to monitor the revenue generated by various projects within a specified timeframe. You can select the projects you want to analyze and access their corresponding revenue data. Furthermore, the report offers filtering and organizational options at the top, enabling you to tailor the view to your specific needs for deeper insights.
**Revenue by Timeline of Projects**
This report allows you to monitor the revenue generated over a specified timeline for various projects within your organization. You can select the particular projects you wish to analyze and access their corresponding revenue data. Additionally, the report offers convenient filtering options at the top, enabling you to customize your data view for a more focused analysis. Whether you're interested in examining revenue for a specific project or a certain billing type, you can easily apply these filters to refine your results.
**Revenue by Project Comparison**
If you're looking to analyze and compare the revenue generated by two or more projects over a specific timeframe, this report is designed for that purpose. Similar to the other reports, you have the flexibility to filter the data, allowing you to hone in on the particular projects you want to evaluate. This feature enables you to gather targeted insights into the revenue performance of each project, facilitating a comprehensive understanding of their financial contributions.
**Revenue by Countries**
This report provides insight into the revenue generated from the various countries in which your organization operates. If your projects span multiple regions and you wish to analyze the revenue flow from each location, this report is an invaluable tool. You can view data aggregated across all billing entities or focus on a specific entity. Additionally, you have the flexibility to select the time period for which you want to examine this data, allowing for tailored analysis of your revenue streams by geography.
**Revenue by Roles**
Organizations often face challenges in accurately estimating the revenue generated by various roles involved in a project. Keka PSA's Revenue by Roles report provides a comprehensive view of the revenue attributed to each role within your organization. This insightful feature displays the total billed amounts for every role in the form of a visually engaging bar graph, making it easier to understand and analyze the financial contributions of each position.
**Revenue by Verticals**
The Revenue by Verticals report, also referred to as Revenue by Business Unit or Department, provides insights into the revenue generated by various units and departments operating under the same legal entity. This functionality allows you to analyze the financial contributions of each unit effectively. Additionally, you have the option to download this data conveniently using the link available at the bottom of the page.
Accurate revenue tracking is crucial for organizations managing multiple projects and clients. Keka PSA's Revenue Insights provides real-time updates on revenue streams from various projects and clients. By monitoring the revenue billed by your project teams across different dimensions, you can effectively streamline your processes and billing strategies, ultimately enhancing revenue generation while reducing costs.
To discover more about our enhanced revenue analytics feature, which includes insights on estimated billing fees, please click here: Enhanced Revenue Analytics: Introducing Estimated Billing Fees