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      Tracking Resource Utilization Across Projects

      Gain valuable insights into resource utilization, identify bottlenecks, and make data-driven decisions

      TABLE OF CONTENTS

       

      Introduction

      Effective resource utilization is crucial for maximizing efficiency, optimizing costs, and ensuring that projects progress smoothly. Proper tracking of resource usage across projects enables businesses to allocate resources strategically and address potential bottlenecks. This is particularly important when specialized or senior resources are shared across multiple projects.

      With Keka PSA Analytics, you can gain real-time insights into resource utilization, identify gaps, and make informed decisions to improve project outcomes.

       

      Benefits of Resource Utilization Monitoring

      Monitoring resource utilization offers several advantages to organizations, including:

      • Efficient Project Management:
        Project managers can track resource utilization rates, identify underperforming resources, and reallocate them to maintain optimal productivity.

      • Better Resource Allocation:
        Resource managers gain visibility into resource usage across projects. This helps in assigning underutilized resources to pending tasks, improving overall efficiency.

      • Informed Hiring Decisions:
        Insights into current resource utilization aid in streamlining the hiring process, ensuring that new hires are aligned with project needs.

       

      How to Monitor Resource Utilization in Keka PSA

      To access resource utilization insights in Keka PSA Analytics:

      1. Navigate to the Analytics Module:

        • Go to the left navigation pane and select Project. Click on the Analytics tab and ensure you're on the Insights tab.



      2. Access Resource Insights:
        Under the Resource Insights section, you’ll find several reports designed to help you track and analyze resource utilization.

       

      Key Resource Utilization Reports

      1. Utilization Percentage Report

      This report provides a project-level overview of how resources are utilized:

      • Steps to Analyze:

        • Select the client and project from the respective drop-down menus.
        • Use the "Available Hours & Utilization Percentage" chart to view utilization data for each resource.
        • Set a specific time period for your analysis using the drop-down menu.



      • Metrics Tracked:

        • Actual Utilization: The total hours logged as a percentage of available hours.
        • Billable Utilization: The percentage of billable hours logged compared to total available hours.

      • Detailed Data:

        • Hover over the chart to see a breakdown of total hours, billable and non-billable hours, and utilization percentages.
        • Access tabular data below the chart and download it for further analysis by clicking the Download icon.

       

      2. Utilization Percentage by Timeline (Organization Level)

      This report provides an organization-wide view of resource utilization trends over time.

      • Steps to Analyze:

        • Select the billing entity and the desired time frame (Month-on-Month, Quarter-on-Quarter, or Year-on-Year).
        • Choose the data format for viewing trends.



      • Benefits:

        • Analyze fluctuations in resource utilization across multiple projects.
        • Identify long-term trends to optimize resource allocation.

      • Data Access:

        • Hover over specific sections of the chart for detailed insights.

       

      3. Utilization Percentage by Timeline (Project Level)

      This report tracks resource utilization trends for a specific project over time.

      • Steps to Analyze:

        • Select the client, project, and desired time period.
        • Group data by Month-on-Month, Quarter-on-Quarter, or Year-on-Year.



      • Insights Gained:

        • Monitor how resource utilization changes over time for a particular project.
        • Adjust resource allocation based on project demands.

      • Data Access:

        • Hover over the chart for detailed breakdowns.

       

      Maximizing Efficiency with Resource Utilization Insights

      The insights gained from these reports empower project managers and resource planners to:

      • Optimize Resource Allocation: Ensure that resources are allocated effectively across projects.
      • Improve Project Efficiency: Identify underperforming areas and address them proactively.
      • Enhance Workforce Planning: Use data-driven insights to streamline hiring and workforce planning.

      By leveraging Keka PSA Analytics, you can make informed decisions that enhance resource efficiency and drive project success.

       

      Conclusion

      Tracking resource utilization is essential for ensuring that your projects stay on track and your resources are used efficiently. With Keka PSA Analytics, you have access to comprehensive reports that provide actionable insights into resource usage, enabling you to make data-driven decisions that improve project outcomes.

      For additional insights and guidance, please explore our resource titled

      "Unlocking Your Business Potential with Keka PSA Analytics." : Unlocking Your Business Potential with Keka PSA Analytics

      If you need further assistance, feel free to reach out to our product experts for support!