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      Surveys in Keka HR

      Keka HR’s Surveys feature empowers organizations to collect valuable feedback and insights from employees, ensuring a better understanding of their needs and opinions. This guide will walk you through the process of creating, managing, and analyzing surveys using Keka HR.

      Accessing the Surveys Section

      To access the Surveys section in Keka HR, simply log in to your account and navigate to the Org (1) section in the left-hand menu. From there, click on the Engage (2) tab and select Surveys (3) to open the surveys section.

       

      Surveys Dashboard Overview

       

      The Surveys dashboard provides an overview of all ongoing surveys and key metrics:

      • Total Responses: The total number of responses received across all surveys.
      • In-Progress Surveys: The number of surveys currently active.
      • Scheduled Surveys: Surveys that are scheduled to go live at a future date.
      • Past Surveys: Surveys that have been completed.

      Employee Engagement Chart

      The dashboard includes a chart that shows the percentage of employees engaged over different periods. This can also be downloaded in various formats. This helps in understanding engagement trends and the effectiveness of surveys over time.

      Creating a New Survey

      In the Surveys section, click on the 'Create New Survey' button located on the right side of the screen.

      Survey Templates

      • You will be presented with a range of survey templates to choose from, such as Remote Working, Work Life Balance, Happiness, Growth, Relationship with Manager, and Recognition.
      • You can either select a template to start with pre-defined questions or choose to Start from Scratch to create a survey tailored to your specific needs.

      Using a Survey Template

      Select a Template

      • Click on 'Start Survey' below your chosen template.
      • You can also preview the survey template before starting.

      Customize the Template

      • Modify the questions and options as needed after you click start survey.
      • Add or remove questions to better suit your requirements.

      Creating a Survey from Scratch


      Name and Introduction

      • Name of the Survey: Enter a name for your survey.
      • Introduction: Provide a brief description or introduction for the survey to inform participants about its purpose.

      Create Questions

      • Click on 'Add Questions' to start adding questions to your survey.
      • You can choose from various question types, including:
        • Text box for open-ended responses.
        • Single Select Option for multiple-choice questions where only one answer can be selected.
        • Multi Select Option for multiple-choice questions allowing multiple answers.
        • Yes/No for binary responses.
        • Date for date-specific questions.
        • Rating for rating scales.
        • Multiple Grid for matrix-style questions

      Choose Target Audience

      • All Employees: Select this option to send the survey to all employees.
      • Specific Employees: Filter by Department, Location, or Role to target specific groups.
      • Anonymous Survey: Enable this option if you want to ensure participant anonymity.

      Schedule the Survey

      • Start Date: Set the date when the survey will start.
      • End Date: Set the date when the survey will end.
      • Employees will be notified by email on the start date of the survey.

      Finalize and Launch

      • Review the survey details and questions.
      • Click 'Launch Survey' to start collecting responses.

      Managing Existing Surveys

       

      Active Surveys

      • View all currently active surveys and their statuses. You can also view responses, clone survey, Extend date, Resume or delete survey.
      • Edit survey settings or questions if needed.

      Past Surveys

      • Access completed surveys and their results by clicking View Responses. You can also clone the survey if you would like to reuse it.
      • Analyze response data to gain insights and improve future surveys.

      Reports

      • Generate reports to visualize survey data and trends.
      • Use these reports to make data-driven decisions and improve employee engagement.

       

      By effectively utilizing the Surveys feature in Keka HR, you can gain valuable insights into employee engagement, satisfaction, and areas needing attention. This helps in fostering a positive work environment and addressing employee concerns proactively.

      For more detailed guides and support, visit our help documentation or contact our support team. Thank you for choosing Keka HR!