Managing Billing Frequencies in Keka PSA

Learn how to set up and manage billing cycles to ensure accurate and timely invoicing

TABLE OF CONTENTS

• What Are Billing Frequencies?
• Why Use Billing Frequencies?
• Benefits of Managing Billing Frequencies in Keka PSA
• How to Add and Manage Billing Frequencies in Keka PSA
  
  
  

Billing frequencies are a cornerstone of effective project invoicing, determining how often clients are billed for services rendered. Whether your projects are billed weekly, biweekly, or monthly, Keka PSA provides a flexible system to configure billing frequencies that streamline the invoicing process.

Tailor your billing schedules to client preferences and project requirements with ease. Let’s explore how Keka PSA simplifies managing billing frequencies, ensuring timely and accurate invoicing.

What Are Billing Frequencies?

Billing frequencies define the intervals at which clients are invoiced for a project. They are particularly useful for projects billed based on timesheet hours.

Why Use Billing Frequencies?

• Customizable Billing Schedules: Set weekly, biweekly, or monthly billing cycles to match project or client requirements.
• Detailed Timesheet Entries: Timesheet data for each billing period is categorized for easy invoicing.
• Flexibility in Start Dates: Choose the start day of the week or the month for billing periods to accommodate unique client agreements or project timelines.

Benefits of Managing Billing Frequencies in Keka PSA

• Streamlined Invoicing: Categorize timesheet entries by billing period to simplify invoice generation.
• Enhanced Flexibility: Tailor billing periods to match client preferences or project milestones.
• Efficient Workflow: Reduce manual errors by automating billing period setup and tracking.

How to Add and Manage Billing Frequencies in Keka PSA

1. Accessing Billing Frequencies

1. Navigate to the Project section in the left navigation pane. Click on the Finances tab. Go to Settings and select Billing Frequencies.
   
   
   
   

2. Creating a New Billing Frequency

1. Click on the +Add Billing Frequency button.
   
   
   
   
2. Enter a unique Frequency Name (e.g., “Monthly Invoice”).
3. Select the Frequency Type from the dropdown: Weekly, BiWeekly, Monthly
4. Define the start day for the billing period:
   • Weekly/BiWeekly: Pick any day of the week (e.g., Monday).
   • Monthly: Select any day of the month (e.g., 15th).
5. Preview the upcoming billing periods to verify the schedule.
6. Click on Create to save the new billing frequency.
   
   
   
   
   

3. Managing Billing Frequencies

• Assign to Projects: Assign the created billing frequency to projects requiring the specific billing cycle.
• Enable/Disable: Use the toggle switch to activate or deactivate a billing frequency.
• Edit Details: Click the Edit icon to modify a billing frequency’s name, type, or start day.
• Track Usage: View the number of projects linked to each billing frequency under the Active Projects column.

Learn More

For more information on managing billing entities and configuring invoice settings in Keka PSA, simply click here! Managing billing entities and invoice settings on Keka PSA