Billing frequencies determine how often clients are invoiced for projects, with fixed frequencies being ideal for projects based on timesheet hours. Different clients or projects may have varying billing frequencies, such as monthly, weekly, or biweekly. These frequencies can be easily configured in Keka PSA to streamline the invoicing process.
By categorizing timesheet entries for each billing period, users can quickly generate invoices containing detailed billing period information. Users can also customize the start of the week for weekly or biweekly billing and choose the beginning of the month for monthly billing to cater to different client preferences or project start dates.
This flexibility allows for tailored invoicing schedules, with the ability to add multiple billing frequencies and assign them to specific projects based on client agreements. The control over billing frequencies in Keka PSA ensures efficient and accurate invoicing practices to meet client needs effectively.
To learn how to add and manage billing frequencies on Keka PSA, start by configuring them on the Billing Frequencies page. Simply navigate to the Project section in the left navigation pane, select the Finances tab, then go to Settings and click on Billing Frequencies.
You can view the existing billing frequencies that have been set up. To create a new billing frequency, simply click on the +Add Billing Frequency button.
When creating a new billing frequency, start by entering a unique Frequency Name to identify it. Next, choose the Frequency Type from the dropdown menu - options include Weekly, BiWeekly, and Monthly for setting the billing periods.
Then, select the start day for the billing period. If you opt for Weekly or BiWeekly frequency, you will see days of the week to choose from. For instance, you can set the billing period to start every Monday by selecting it from the dropdown. You have the flexibility to choose any day as the start of the week.
In the case of a monthly billing frequency, you can pick any day of the month as the start date. For example, you may want to set up a billing frequency that starts on the 15th of each month.
Once you have made your selections, you can preview the upcoming periods in the window. When you create a new billing frequency, the system will also generate periods for the past 6 months.
Click on the "Create" button after filling in all the required information.
Assigning this new billing frequency to projects that prefer this billing cycle can now be initiated. You have the option to easily enable or disable a billing frequency by using the toggle button provided for each on the Billing Frequencies page. Additionally, editing a billing frequency can be done by clicking on the Edit icon. The number of projects associated with this billing frequency is displayed under the Active Projects column on this page for easy reference.
That concludes the process of adding and managing billing frequencies on Keka PSA. If you have any further questions or need assistance, feel free to reach out to our team of knowledgeable product experts today!
For more information on managing billing entities and configuring invoice settings in Keka PSA, simply click here! Managing billing entities and invoice settings on Keka PSA