Keeping Track of Project-Linked Expenses in Keka PSA

Easily monitor project expenses, manage approvals, and ensure accurate billing

Effective expense management is essential for successful project execution. Monitoring and managing project-linked expenses ensures that project budgets stay under control and resources are compensated accurately. Keka PSA simplifies this process by offering intuitive tools for tracking, approving, and auditing project-related expenses.

Why Expense Tracking Matters

• Budget Control: Prevents budget overruns by closely monitoring project expenses.
• Fair Compensation: Ensures employees are reimbursed accurately and on time.
• Financial Transparency: Provides a clear record of all project costs for audits and reporting.

How to Track Project Expenses in Keka PSA

Step-by-Step Process:

1. Accessing the Project Section:

   • Go to Projects in the Project section. Click on the Project List tab. Select the relevant project from the Active Projects list.
     
     
     
     

2. Viewing Expenses:

   • Once inside the project details, navigate to the Expense tab.
     
     
     
     
   • This tab displays all expenses submitted for that project within the chosen date range.

3. Filtering Expenses:

   • Use the available filters to refine your search by:
     • Expense Category
     • Date Range
   • This helps quickly locate specific expenses.

4. Accessing Receipts:

   • Click the link in the Receipts column to view the supporting documents submitted by employees.
     
     
     
     

Benefits of Keka PSA’s Expense Tracking:

• Streamlined Expense Management: Centralizes all project expenses for easy tracking and approval.
• Enhanced Decision-Making: Provides insights into spending patterns, enabling better financial planning.
• Improved Accuracy: Reduces errors by automating the submission and approval process.
• Optimized Invoicing: Ensures all billable expenses are accounted for, improving invoice accuracy and client satisfaction.

Tips for Optimizing Expense Management

• Enable Billing for Expenses: Ensure the project’s billing settings allow expenses to be billed against the project.
• Regular Reviews: Periodically review submitted expenses to prevent bottlenecks in approvals.
• Categorize Expenses: Use categories to organize expenses, making it easier to analyze cost drivers.

Learn More

To explore ways to optimize expense management for better invoicing, check out this guide: Enhanced Expense Management for Improved Invoicing.