How to Schedule a 1:1 Meeting as an Employee?

 

---

Step 1: Access the 1:1 Meetings Module

1. Navigate to Me (1) and click on the Performance (2) tab in your organization's HRMS system.
2. Select the 1:1 Meetings (3) option from the dropdown menu.
3. Click on My Meetings (4) to view or manage your existing meetings.

---

Step 2: Schedule a Meeting

1. Click the Schedule 1:1 Meeting (5) button located at the top right of the screen.
2. A form titled Schedule Meeting will appear, prompting you to fill in the meeting details.

---

Step 3: Add Meeting Details

1. Participants: Add required participants by typing their names or email addresses. Optional participants can also be included.
2. Title: Enter a meaningful title for the meeting, such as "Career Development Discussion."
3. Location: Choose a meeting mode—In-Person, Zoom, Microsoft Teams, or Google Meet. Integration options are available for video conferencing tools.
4. Date and Time: Specify the date, start time, and end time. Use the "Check available timeslots" option to avoid scheduling conflicts.
5. Recurrence: Choose whether the meeting will repeat (e.g., weekly or monthly) or be a one-time event.

---

Step 4: Define the Agenda

1. You can create a new agenda by clicking + Create New Agenda.

2. You can also use a predefined template by selecting Browse All Templates.

3. Select a template that aligns with the meeting’s purpose, such as "Career Improvement Discussion."

4. Review the template content, which may include agenda items like:

1. • Reviewing current roles and responsibilities.
   • Discussing career goals and growth paths.
   • Identifying skills for future roles.
   • Overcoming roadblocks.
   • Developing an actionable career plan.
2. Click Use Template to add it to your meeting details. You can further customize it if needed.

---

Step 5: Record Notes and Action Items

During the meeting, use the Meeting Details section to document key points, decisions, and action items. This ensures all participants have a clear understanding of the next steps.

---

Tips for Effective 1:1 Meetings

• Prepare in Advance: Use the agenda templates to structure the discussion and save time.
• Be Clear: Clearly communicate the purpose of the meeting to participants.
• Follow Up: Review action items and ensure progress is tracked in subsequent meetings.

By following these steps, employees can effectively schedule and manage 1:1 meetings, fostering open communication and career growth within their organization.