How to assign Shift and weekly off policy to an employee?

Learn how to assign a weekly off to an employee in Keka HRMS. Customize employee schedules and ensure smooth attendance management.

Having the right shift and weekly off policy is essential for ensuring employee well-being, productivity, and work-life balance. It also helps improve retention rates and ensures compliance with legal obligations. Since different employees may have varying shift schedules and weekly off policies based on their roles, Keka HR makes it easy to assign or modify these policies seamlessly.

To do so, simply search for the employee and open their Profile. Navigate to the Job (1) section and scroll down to the Employee Time (2) section to view their current shift Policy (3). Click on the Edit icon (4) next to the policy name to bring up the Update shift window.

From there, provide a reason for Why is the shift type being changed for the employee? (1) It can either be because the currently assigned policy is not applicable to this employee, in which case select Correction of shift timings, or because a new policy is created and is to be assigned to the employees, in which case select Assigning upcoming shift timings.

Next, Choose shift type to assign (2) from the list. Choose the Effective date range (3), and if necessary, check the No end date yet option to keep the policy in place indefinitely. Finally, click Update (4) to save the changes.

In the Employee Time section, you can also review the current Weekly Off Policy (1) for the employee. To modify this policy, simply click on the Edit icon (2) located next to the policy name, which will open the Update Weekly Off window.

From there, provide a reason for Why is this employee's weekly off being changed? (1) It can either be because the currently assigned policy is not applicable to this employee, in which case select Correction of weekly-off policy, or because a new policy is created and is to be assigned to the employees, in which case select Assigning upcoming weekly-off policy.

Next, Choose a new weekly off type (2) from the list. Choose the Effective date range (3), and if necessary, check the No end date yet option to keep the policy in place indefinitely. Finally, click Update (4) to save the changes.

If you have any questions or concerns, don't hesitate to reach out to us - we're always happy to help!