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      Billing and Invoicing in Keka PSA: An Overview

      Easily create, manage, track invoices, apply taxes, and manage client payments

       

       

      TABLE OF CONTENTS

       

      The billing and invoicing features within Keka PSA provide a convenient way to manage the financial aspects of your business directly from the portal. The system automatically tracks the hours spent by resources on projects and allows you to easily add line items and taxes to invoices including a cutomizable approval process to ensure invoices are released post approval.

       

      Key Features and Benefits

      • Automatic Time Tracking: Accurately track billable and non-billable hours.
      • Customizable Invoices: Create professional invoices with your company's branding.
      • Flexible Payment Tracking: Monitor payment status and generate reminders.
      • Credit Note Management: Issue and apply credit notes to adjust invoices.
      • Tax Management: Apply taxes to invoices based on specific rates and jurisdictions.
      • Rate Card Management: Define standard rates for different roles and services.

       

      How to Use Keka PSA's Billing and Invoicing Features

      1. Create Invoices:

        • Generate invoices based on project hours or other billable items.
        • Tag approved expenses as reimbursable or non-reimbursable Customize invoice templates with your company's logo and branding.
        • Add line items, taxes, and discounts as needed.

      2. Track Payments:

        • Record payments received from clients.
        • Generate payment reminders and follow-up on overdue invoices.

      3. Manage Credit Notes:

        • Issue credit notes for overpayments or refunds.
        • Apply credit notes to future invoices.

      4. Analyze Financial Performance:

        • Generate reports to track revenue, expenses, and profitability.

       

      Additional Tips for Effective Billing and Invoicing

      • Set Up Billing Classifications: Define billable and non-billable tasks to ensure accurate invoicing.
      • Configure Tax Rates: Maintain accurate tax rates for different jurisdictions.
      • Customize Invoice Templates: Create professional and branded invoices.
      • Automate Invoice Generation: Use automation tools to streamline the invoicing process.

       

      Conclusion:

      By leveraging Keka PSA's billing and invoicing features, you can improve your financial management, enhance client relationships, and drive business growth.

       

      For further information on how to create and edit invoices using Keka PSA, please click here: Creating and editing invoices on Keka PSA